Executive Assistant

Tasmania; Sydney; Hybrid; AUD 110,000 - 140,000; Full time

Job summary

Medtronic in Sydney (hybrid) seeks an experienced Executive Assistant to provide executive and operational support to the Senior Business Director ANZ, ICT CVS PVH, and other leaders. You will manage complex calendars, coordinate domestic and international travel, prepare reports, and help plan leadership meetings.

The role requires discretion, integrity, and the ability to build trust across a multinational healthcare technology group, with strong proficiency in Microsoft Office, Concur, and

Qualifications

• 5+ years of experience providing executive administrative support to senior leaders in a multinational corporate environment.
• Experience managing complex executive calendars, travel arrangements, executive communications, and confidential information.
• Experience independently planning and delivering large-scale meetings, events, or leadership offsites.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Concur for travel and expense management.
• Relevant qualification in Business Administration, Event Management, or a related discipline.
• Experience supporting senior business leaders in the medical technology, healthcare, or similarly regulated industry.
• Experience using Ariba for purchase order creation and administration.

Responsibilities

• Manage complex executive calendars, coordinate meetings across multiple time zones, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and manage travel-related changes in accordance with company policy.
• Prepare expense reports, support purchase order processing, and administer meeting-related financial activities.
• Lead planning and execution of large-scale leadership meetings, team events, customer engagement dinners, and other business events.
• Prepare presentations, reports, meeting agendas, minutes, and follow-up actions to support leadership priorities.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective communication and timely follow-up.
• Maintain organisational charts, distribution lists, and support compliance-related administrative activities.
• Provide operational and administrative support on special projects and business priorities as assigned.

Skills

Calendar management

Meeting coordination

Executive communications

Confidential information handling

Multinational corporate environment

Education

Bachelor's degree in Business Administration

Event Management qualification

Tools

Microsoft Office

Concur

Ariba

Job description

Job Description

As an Executive Assistant, you will provide executive and operational support across this operating unit structure, partnering closely with senior leadership and contributing to business coordination, communications, events, and administrative operations.

This position is based in Sydney, Macquarie Park and follows a hybrid work model. Success in this role requires the ability to work with discretion, sound judgement, flexibility, integrity, and the strong ability to build trust.

This role provides high-level executive, administrative, and operational support to the Senior Business Director ANZ, ICT CVS PVH while also providing limited administrative support to senior business leaders within the business. The position plays a critical role in enabling leadership effectiveness through proactive calendar management, communications support, travel coordination, event management, and business administration.

Primary Responsibilities

• Manage complex executive calendars, coordinate meetings across multiple time zones, and resolve scheduling conflicts.
• Coordinate domestic and international travel arrangements and manage travel-related changes in accordance with company policy.
• Prepare expense reports, support purchase order processing, and administer meeting-related financial activities.
• Lead planning and execution of large-scale leadership meetings, team events, customer engagement dinners, and other business events.
• Prepare presentations, reports, meeting agendas, minutes, and follow-up actions to support leadership priorities.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective communication and timely follow-up.
• Maintain organisational charts, distribution lists, and support compliance-related administrative activities.
• Provide operational and administrative support on special projects and business priorities as assigned.

About the Employer

Careers that change lives start here. Medtronic is a global leader in healthcare technology with a Mission to alleviate pain, restore health, and extend life. Our 95,000 employees work across more than 150 countries to put patients first - developing innovative medical technologies that improve the lives of 72+ million patients each year. Your unique talents will help shape the future of healthcare while building a career grounded in purpose, growth, and impact.

About the Candidate

• 5+ years of experience providing executive administrative support to senior leaders within a multinational corporate environment.
• Experience managing complex executive calendars, travel arrangements, executive communications, and confidential information.
• Experience independently planning and delivering large-scale meetings, events, or leadership offsites.
• Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Concur for travel and expense management.
• Relevant qualification in Business Administration, Event Management, or a related discipline.
• Experience supporting senior business leaders in the medical technology, healthcare, or similarly regulated industry.
• Experience using Ariba for purchase order creation and administration.

Work Environment

Medtronic offers a competitive Salary and flexible Benefits Package

A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.