Executive Assistant

DIXON APPOINTMENTS | Recruitment Agency; City of Melbourne; On-site; AUD 99,000 - 121,000; Full time

Job summary

Dixon Appointments is seeking an experienced Executive Assistant to support the Managing Director in a prestigious Melbourne office. The role combines hands‑on administration with high‑level stakeholder liaison, ensuring the MD’s day runs smoothly and strategically.

This permanent, full‑time position offers a AUD 110,000 package (including super) and broad exposure across the business, with travel, board papers, meetings and events.

Qualifications

• Previous experience as an Executive Assistant, Executive Officer or Senior Administrator.
• Experience supporting senior executives, CEOs or Managing Directors.
• Strong minute-taking and meeting coordination skills.
• Excellent written and verbal communication skills.
• Exceptional organisational and prioritisation abilities.
• A high level of discretion and professionalism.
• Advanced Microsoft Office skills.
• The ability to work independently and proactively solve problems.

Responsibilities

• Provide executive support to the Managing Director and senior leadership team.
• Coordinate meetings, agendas, reports and documentation.
• Prepare board and leadership meeting papers and minutes.
• Manage travel arrangements, expenses and credit card reconciliations.
• Respond to correspondence and assist with stakeholder communications.
• Organise events, functions and catering requirements.
• Maintain records, filing systems and administrative processes.
• Support day-to-day office operations and business continuity activities.
• Liaise with contractors, trades and external service providers as required.
• Assist with office and facilities-related coordination projects.

Skills

Executive Assistant experience

Support senior executives

Minute taking

Meeting coordination

Communication skills

Discretion

MS Office

Independent work

Tools

MS Office

Job description

Executive Assistant | $110,000 package (inclusive of superannuation)

The Opportunity

This is a rare opportunity to join a highly successful and well-established Australian technology business with a strong reputation and an impressive client portfolio across the financial services sector.

Supporting the Managing Director, you'll play a pivotal role in ensuring the smooth operation of day-to-day activities, providing high-level administrative support while building trusted relationships across the organisation. This is a hands‑on role suited to an experienced Executive Assistant who enjoys being the go‑to person, thrives in a professional environment, and takes pride in delivering exceptional support.

This is a permanent, full-time position based in a sophisticated corporate office environment.

Key Responsibilities

• Provide executive support to the Managing Director and senior leadership team
• Coordinate meetings, agendas, reports and documentation
• Prepare board and leadership meeting papers and minutes
• Manage travel arrangements, expenses and credit card reconciliations
• Respond to correspondence and assist with stakeholder communications
• Organise events, functions and catering requirements
• Maintain records, filing systems and administrative processes
• Support day-to-day office operations and business continuity activities
• Liaise with contractors, trades and external service providers as required
• Assist with office and facilities-related coordination projects

About You

You are a polished and highly organised Executive Assistant with proven experience supporting senior executives, ideally at CEO or Managing Director level.

You are known for your professionalism, discretion and ability to build strong relationships across all levels of an organisation. Comfortable working autonomously, you can confidently manage competing priorities while maintaining exceptional attention to detail.

You will bring:

• Previous experience as an Executive Assistant, Executive Officer or Senior Administrator
• Experience supporting senior executives, CEOs or Managing Directors
• Strong minute-taking and meeting coordination skills
• Excellent written and verbal communication skills
• Exceptional organisational and prioritisation abilities
• A high level of discretion and professionalism
• Advanced Microsoft Office skills
• The ability to work independently and proactively solve problems

What's on Offer?

• $110,000 package inclusive of superannuation
• Permanent, full-time employment
• A stable and successful business with a long-standing reputation
• A varied and autonomous role with broad exposure across the business
• Supportive and professional leadership team
• Opportunity to make a genuine impact in a trusted executive support position

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.