Executive Assistant

Hugo Personnel; City of Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Salary packaging benefits

Hybrid work arrangement

Employee assistance program

Health and well-being initiatives

Job summary

Hugo Personnel is partnering with a values-driven not-for-profit organisation to appoint an experienced Executive Assistant supporting two C-Suite executives. The role offers a highly attractive salary, salary packaging benefits, and a flexible hybrid work pattern (4 days in the office, 1 day from home).

The position is full-time and based in Melbourne CBD, with on-site health and wellness initiatives and career progression opportunities.

Qualifications

• Proven experience as an EA to C-Suite and board committees.
• Excellent written and verbal communication.
• Highly organized with a proactive, commercially minded approach.
• Ability to manage complex diaries and travel for senior executives.

Responsibilities

• Manage complex diaries and travel for senior executives.
• Prepare agendas, briefing papers, correspondence and minutes.
• Coordinate Board, Committee and Executive papers.
• Oversee governance, financial administration and reporting.
• Support strategic projects and organisational events.
• Coordinate event planning, budgets, logistics and communications.
• Manage actions and follow-ups to ensure deadlines are met.
• Identify opportunities to improve processes and efficiencies.
• Build strong relationships with senior stakeholders across the business.

Skills

Executive support

C-Suite support

Board governance

Stakeholder management

Communication

Tools

Microsoft PowerPoint

Microsoft Office

Job description

Are you eager to be part of an organisation that is truly making a difference to our community?

• Join a highly regarded, values driven not-for-profit organisation who specialise in disability and aged care


• Varied EA role supporting two C-Suite Executives


• VERY attractive salary + salary packaging benefits on offer


• Work from home flex - 4 days in the office, 1 days from home


• Full-time permanent opportunity


• Beautiful, refurbished offices, central CBD location


• Access to EAP and FREE health and well-being initiatives on site


• Professional development and career progression opportunities

The Company

An exciting opportunity exists for an experienced and dynamic Executive Assistant to join a highly regarded, values driven not-for-profit organisation delivering services across disability, aged care and retirement living. Their stunning offices are close to public transport, with retail shops, restaurants and public transport at walking distance. Our client foster a collaborative and inclusive culture, empowering their people while investing in capability and continuous improvement. They are committed to maintaining high standards of care and service delivery, with a strong focus on quality, integrity and teamwork.

The Role

This is a trusted and autonomous EA role supporting the CPO and CFO, with responsibility for keeping complex priorities, stakeholders and key business activities moving seamlessly. The successful candidate will be highly organised, proactive and commercially minded, with the ability to anticipate needs, build strong relationships and take ownership across a broad range of responsibilities.

Key Responsibilities

• Manage complex diaries, travel and competing priorities


• Prepare agendas, briefing papers, correspondence and minutes


• Coordinate Board, Committee and Executive papers


• Manage governance, financial administration and reporting


• Support strategic projects and key organisational events


• Coordinate event planning, budgets, logistics and communications


• Manage actions and follow-ups to ensure deadlines are met


• Identify opportunities to improve processes and efficiencies


• Build strong relationships with senior stakeholders across the business

What will you need to succeed?

• Proven experience as an Executive Assistant supporting C-Suite Executivesand board committees


• Advanced Microsoft Office skills including Power Point


• Excellent communication skills both written and verbal


• Ability to build, influence and develop strong trusting relationships


• A professional and mature approach as well as immaculate presentation


• Exercise judgement and discretion at all time