Executive Admin & Front Desk Specialist

Clarity Professional Group; Willoughby City Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

Clarity Professional Group in Chatswood NSW is seeking a driven, self-starting administrator who will support the Executive Team and Executive Assistant, while greeting clients with warmth and professionalism.

In this varied role you will handle documentation, scheduling, mail and document management for the Sydney office, coordinate small projects, and help maintain an efficient, well-organised workplace.

Qualifications

• 5+ years in administration and reception roles.
• Strong verbal and written communication skills.
• Strong organisational experience with the ability to meet deadlines.
• Intermediate proficiency in Microsoft Office applications.
• Commitment to modelling and upholding the organisation's values and culture and escalating risks as needed.
• Experience working closely with the Senior Executive team in EA capacity daily.

Responsibilities

• Providing day-to-day support to the Executive Assistant and Directors, including documentation preparation and scheduling appointments/meetings
• Acting as the friendly face of the practice, greeting visitors with warmth and professionalism
• Managing and delivery of small ad hoc projects, such as organising marketing events and communication
• Managing the mail/document system of the Sydney office including posting/couriering, copying and scanning documents
• Creating, proofreading, editing and formatting documents
• Maintaining a tidy professional and organised office including ordering supplies and coordinating office equipment maintenance

Skills

Verbal communication

Written communication

Organisational skills

Time management

Attention to detail

Client greeting

Tools

Microsoft Office

Job description

Clarity Professional Group in Chatswood NSW is seeking a driven, self-starting administrator who will support the Executive Team and Executive Assistant, while greeting clients with warmth and professionalism.

In this varied role you will handle documentation, scheduling, mail and document management for the Sydney office, coordinate small projects, and help maintain an efficient, well-organised workplace.