Administration Officer / Receptionist

Clarity Professional Group; Willoughby City Council; On-site; AUD 55,000 - 75,000; Full time

Job summary

Clarity Professional Group in Chatswood NSW is seeking a driven, self-starting administrator who will support the Executive Team and Executive Assistant, while greeting clients with warmth and professionalism.

In this varied role you will handle documentation, scheduling, mail and document management for the Sydney office, coordinate small projects, and help maintain an efficient, well-organised workplace.

Qualifications

• 5+ years in administration and reception roles.
• Strong verbal and written communication skills.
• Strong organisational experience with the ability to meet deadlines.
• Intermediate proficiency in Microsoft Office applications.
• Commitment to modelling and upholding the organisation's values and culture and escalating risks as needed.
• Experience working closely with the Senior Executive team in EA capacity daily.

Responsibilities

• Providing day-to-day support to the Executive Assistant and Directors, including documentation preparation and scheduling appointments/meetings
• Acting as the friendly face of the practice, greeting visitors with warmth and professionalism
• Managing and delivery of small ad hoc projects, such as organising marketing events and communication
• Managing the mail/document system of the Sydney office including posting/couriering, copying and scanning documents
• Creating, proofreading, editing and formatting documents
• Maintaining a tidy professional and organised office including ordering supplies and coordinating office equipment maintenance

Skills

Verbal communication

Written communication

Organisational skills

Time management

Attention to detail

Client greeting

Tools

Microsoft Office

Job description

Clarity Professional Group – Chatswood NSW

We are a boutique accounting firm looking for a driven self-starter who wants a diverse role which ranges from supporting the Executive Team and Executive Assistant, to greeting clients. This motivated person will thrive in a high-performing team and believes they can help drive the next stage of growth in their career in our business.

Key responsibilities

Providing day-to-day support to the Executive Assistant and Directors, including documentation preparation and scheduling appointments/meetings

Acting as the friendly face of the practice, greeting visitors with warmth and professionalism

Management and delivery of small ad hoc projects, such as organising marketing events and communication

Managing the mail/document system of the Sydney office including posting/couriering, copying and scanning documents

Creating, proofreading, editing and formatting documents

Maintaining a tidy professional and organised office including ordering supplies and coordinating office equipment maintenance

About you

Demonstrated experience of 5+ years in administration and reception roles

Strong verbal and written communication skills

Strong organisational experience who can focus on quality deliverables

Intermediate proficiency in Microsoft Office applications

Strong organisational and time management skills, with the ability to meet deadlines

A commitment to modelling and upholding the organisation's values/culture and ability to identify potential risks and escalation concerns to management as appropriate

Experience of working closely with the Senior Executive team in the Executive Assistant capacity daily

Work alongside an experienced Executive Assistant as your mentor to support your professional development, helping you expand your administrative skills and reach your full potential

Work a varied role across different areas of the business, alongside a supportive team who are professional and friendly