Executive Admin Assistant (Part-Time)

Handyman Mona Vale; Sydney; On-site; AUD 34,000 - 44,000; Part time

Job summary

Handyman Mona Vale is seeking a highly organised Admin Assistant to support our team on the Northern Beaches. This part-time role focuses on structure, accuracy, and juggling multiple tasks in a trade-based environment.

You will schedule jobs, track progress, liaise with customers and tradespeople, handle invoicing, and keep meticulous records using Xero or Tradify-like systems. A reliable, proactive communicator with 24 hours weekly is ideal.

Qualifications

• 3+ years administration experience.
• Experience working in a trade, maintenance, or construction environment.
• Strong organisation and attention to detail.
• Confident communicator (phone and email).
• Able to prioritise and manage workload effectively.
• Reliable, consistent, and proactive.

Responsibilities

• Schedule jobs and coordinate daily work for the team.
• Manage job tracking and ensure systems are kept up to date.
• Monitor timesheets, materials and job progress.
• Communicate with customers and tradespeople.
• Assist with invoicing and general admin tasks.
• Maintain accurate job and customer records.
• Proficiency in job management software systems is required for effective job tracking and system management.

Skills

Administration experience

Organisation

Communication

Workload management

Reliability

Tools

Xero

Tradify

Salesforce

Dext

Job description

About the role We’re looking for a highly organised and reliable Admin Assistant to support our team and keep operations running smoothly.

This is a part-time role suited to someone who enjoys structure, takes pride in accuracy, and can confidently manage multiple tasks in a trade-based environment.

Key responsibilities

• Schedule jobs and coordinate daily work for the team
• Manage job tracking and ensure systems are kept up to date
• Monitor timesheets, materials and job progress
• Communicate with customers and tradespeople
• Assist with invoicing and general admin tasks
• Maintain accurate job and customer records
• Proficiency in job management software systems is required for effective job tracking and system management.

About you

• 3+ years administration experience
• Experience working in a trade, maintenance, or construction environment
• Strong organisation and attention to detail
• Confident communicator (phone and email)
• Able to prioritise and manage workload effectively
• Reliable, consistent, and proactive

Experience with Xero, Tradify, Sales Force , Dext or similar job management systems is highly regarded.

Why join us

• Consistent 24 hours per week
• Supportive, team-focused environment where everyone works together to get things done
• Variety in your day with structured systems in place
• Work locally on the Northern Beaches