Office Administration Role (Casual)

2FOUR7 Pty Ltd; Newcastle-Maitland; Hybrid; AUD 42,000 - 65,000; Part time

Job summary

2FOUR7 Pty Ltd is seeking a dedicated administrator in Newcastle region to support the growing pool industry with stock management, invoicing, data entry and client liaison.

You will work 2–3 days per week initially, with flexible start/end times and potential to increase days as workload grows. The role offers in-house training and an opportunity to own and develop the position within a supportive team.

Qualifications

• Strong computer literacy and confidence using day-to-day office systems.
• Professional and friendly telephone manner when dealing with customers.
• Professional yet easy-going attitude, able to fit into a positive team culture.
• High level of attention to detail, with a focus on accuracy.
• Ability to complete timely and accurate data entry and maintain records.
• Honest, reliable and able to demonstrate integrity in all aspects of the role.
• Xero experience is a bonus, but not essential.
• Marketing or social media skills are a bonus, but not essential.

Responsibilities

• General administrative duties, working closely with the admin team.
• Monitoring and auditing stock levels, including purchasing and supplier coordination.
• Invoicing and follow-ups using Xero.
• Preparing quotes using job management software (training provided).
• Booking, scheduling and coordinating jobs.
• Filing, reconciliation and general record keeping.
• Liaising with clients, suppliers, partners and internal team members.

Skills

Computer literacy

Phone etiquette

Data entry accuracy

Xero experience

Marketing or social media skills

Tools

Xero

Job description

We are a locally owned and operated business supporting the Swimming Pool industry across Newcastle, Lake Macquarie, Port Stephens and the Lower Hunter.

Our business operates a little differently to the traditional pool industry. We offer a broad range of services and support functions, creating variety in our day-to-day operations and a more engaging work environment for our team.

We pride ourselves on maintaining a professional, supportive and positive workplace culture. Clear communication, teamwork and pride in our work are important to us, while still keeping the environment friendly and down-to-earth.

We provide strong in-house training, systems and ongoing support, and for those who want to grow with the business, opportunities for further development are available over time.

As a growing company, we offer stability, variety and the chance to build a long-term role as the business continues to evolve.

Qualifications & experience

• Strong computer literacy and confidence using day-to-day office systems
• Professional and friendly telephone manner when dealing with customers
• A professional yet easy-going attitude, able to fit into a positive team culture
• High level of attention to detail, with a focus on accuracy
• Ability to complete timely and accurate data entry and maintain records
• Honest, reliable and able to demonstrate integrity in all aspects of the role
• Xero experience is a bonus, but not essential
• Marketing or social media skills are a bonus, but not essential

Tasks & responsibilities

• General administrative duties, working closely alongside the existing admin team
• Monitoring and auditing stock levels, including purchasing and supplier coordination
• Invoicing and follow-ups using Xero
• Preparing quotes using job management software (training provided)
• Booking, scheduling and coordinating jobs
• Filing, reconciliation and general record keeping
• Liaising with clients, suppliers, partners and internal team members

Role Structure:

• Set working days each week (2–3 days initially), with the potential to increase days as workload grows
• Some flexibility around start and finish times, with mornings being an important operational period
• Structured flexibility around work days and hours to support school commitments
• A fresh, dynamic and supportive work environment
• Opportunity to own the role, with scope to build, improve and add value
• Some work-from-home flexibility once established in the roleOngoing training and development opportunities available