Document Controller - Flexible Hours & Infra Project Growth

WSP Global Inc.; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Training and development

Job summary

WSP Global Inc. in Melbourne is seeking a motivated Document Controller to support multidisciplinary project teams across major infrastructure and engineering initiatives.

You will manage project documentation, maintain records, and ensure information is accurate, accessible and compliant throughout the project lifecycle. Experience in document control is welcome but not essential; training will be provided.

Qualifications

• Previous administration, project support or document management experience is beneficial but not essential.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Word, Excel and Outlook.
• A willingness to learn new systems and processes.
• The ability to manage multiple tasks and priorities in a fast-paced environment.
• A collaborative and proactive approach to supporting project teams.
• Relevant qualifications or studies in business administration, information management, project administration or a related discipline will be highly regarded.

Responsibilities

• Assist with the processing and distribution of project documentation, transmittals and correspondence
• Maintain document registers and filing structures within electronic document management systems
• Learn and use document management systems such as TeamBinder, ProjectWise, RibCX (formerly iTWOcx) and SharePoint
• Support document reviews, approvals and submissions
• Ensure project records are accurately stored, tracked and readily accessible
• Assist with project reporting, audits and document close-out activities
• Help monitor document workflows and follow up outstanding actions
• Support project teams in applying document control procedures and standards
• Contribute to maintaining quality, compliance and information management requirements

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Collaborative approach

Willingness to learn

Education

Business administration

Information management

Project administration

Tools

Microsoft Office (Word, Excel, Outlook)

SharePoint

TeamBinder

ProjectWise

RibCX (iTWOcx)

Job description

WSP Global Inc. in Melbourne is seeking a motivated Document Controller to support multidisciplinary project teams across major infrastructure and engineering initiatives.

You will manage project documentation, maintain records, and ensure information is accurate, accessible and compliant throughout the project lifecycle. Experience in document control is welcome but not essential; training will be provided.