Document Controller

WSP Global Inc.; Melbourne; Hybrid; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Training and development

Job summary

WSP Global Inc. in Melbourne is seeking a motivated Document Controller to support multidisciplinary project teams across major infrastructure and engineering initiatives.

You will manage project documentation, maintain records, and ensure information is accurate, accessible and compliant throughout the project lifecycle. Experience in document control is welcome but not essential; training will be provided.

Qualifications

• Previous administration, project support or document management experience is beneficial but not essential.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Word, Excel and Outlook.
• A willingness to learn new systems and processes.
• The ability to manage multiple tasks and priorities in a fast-paced environment.
• A collaborative and proactive approach to supporting project teams.
• Relevant qualifications or studies in business administration, information management, project administration or a related discipline will be highly regarded.

Responsibilities

• Assist with the processing and distribution of project documentation, transmittals and correspondence
• Maintain document registers and filing structures within electronic document management systems
• Learn and use document management systems such as TeamBinder, ProjectWise, RibCX (formerly iTWOcx) and SharePoint
• Support document reviews, approvals and submissions
• Ensure project records are accurately stored, tracked and readily accessible
• Assist with project reporting, audits and document close-out activities
• Help monitor document workflows and follow up outstanding actions
• Support project teams in applying document control procedures and standards
• Contribute to maintaining quality, compliance and information management requirements

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Collaborative approach

Willingness to learn

Education

Business administration

Information management

Project administration

Tools

Microsoft Office (Word, Excel, Outlook)

SharePoint

TeamBinder

ProjectWise

RibCX (iTWOcx)

Job description

What if you could kick-start your career supporting some of the region's most significant infrastructure and engineering projects?

With us, you can.

At WSP, you'll join a global team of passionate professionals working together to create positive, lasting impacts on communities around the world. As a Document Controller, you'll play an important role in supporting project teams by helping manage project information and ensuring documentation is accurate, organised and accessible.

The Opportunity

We are seeking a Document Controller to support multidisciplinary project teams across a range of exciting projects. Working with project teams across different disciplines, you'll assist with the management of project documentation, help maintain project records and support project delivery throughout the project lifecycle.

We welcome applications from people at any stage of their career, including those looking to transition into document control, return to the workforce, or further develop their existing experience. Previous document control experience is not essential, and support and training will be provided where required. We are open to both full-time and part-time applicants and are happy to discuss flexible working arrangements for the right candidate.

What You'll Do

• Assist with the processing and distribution of project documentation, transmittals and correspondence
• Maintain document registers and filing structures within electronic document management systems
• Learn and use document management systems such as TeamBinder, ProjectWise, RibCX (formerly iTWOcx) and SharePoint
• Support document reviews, approvals and submissions
• Ensure project records are accurately stored, tracked and readily accessible
• Assist with project reporting, audits and document close-out activities
• Help monitor document workflows and follow up outstanding actions
• Support project teams in applying document control procedures and standards
• Contribute to maintaining quality, compliance and information management requirements

What we’ll love about you

• Previous administration, project support or document management experience is beneficial but not essential
• Strong organisational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office, particularly Word, Excel and Outlook
• A willingness to learn new systems and processes
• The ability to manage multiple tasks and priorities in a fast-paced environment
• A collaborative and proactive approach to supporting project teams
• Relevant qualifications or studies in business administration, information management, project administration or a related discipline will be highly regarded

Why join WSP?

At WSP, you'll work on projects that shape cities, communities and critical infrastructure across Australia and beyond. You'll join a collaborative team of engineers, scientists, consultants and digital specialists who are passionate about solving complex problems with data and technology.

We offer:

• The opportunity to work on nationally significant infrastructure and sustainability projects.
• Access to industry-leading digital, AI and cloud technologies.
• Flexible working arrangements that support work-life balance.
• Ongoing investment in learning, development and technical career growth.
• A collaborative, inclusive and high-performing culture where innovation is encouraged.
• The chance to influence how data and AI are applied to some of the world's most pressing challenges.

Imagine a better future for us all and a better future for you.