Document Controller

Rec Parters; Canberra; On-site; AUD 90,000 - 115,000; Full time

Job summary

Rec Parters in Australia is seeking an experienced Document Controller to establish and operate document control and records management on a $385 million wastewater treatment plant upgrade in Canberra. You will ensure compliance with standards and procedures for quality document control and records management.

Reporting to the Program Manager, you will organise, manage and maintain project documents, facilitate retrieval for planning, and train stakeholders on document control best practices

Qualifications

• 5 to 10 years' experience in document control or related capacity.
• Exposure to large infrastructure projects is highly regarded.
• Strong proficiency in document management tools and MS Office.
• Excellent organisational and communication skills.

Responsibilities

• Organising, managing, and maintaining project documents.
• Facilitate easy retrieval of documents for project planning.
• Conduct regular checks for accuracy and completeness of documents.
• Collaborate with cross-functional teams to ensure seamless document-related communication.
• Ensure documents adhere to regulatory standards and internal policies.
• Identify and implement document management process improvements.
• Co-administer the EDMS tool.
• Provide training on document control processes to stakeholders.

Skills

Organisational skills

Communication skills

Attention to detail

Tools

Aconex

InEight

MS Suite

Job description

Job Description

The Company

Our client is a global leader in construction and part of a renowned Construction Group. With a diverse portfolio spanning various sectors, they boast a history of delivering complex and impactful projects worldwide. Their commitment to innovation and sustainability is evident in their current undertaking in Australia, a significant wastewater treatment plant upgrade in Canberra. This collaborative venture with their subsidiary, is valued at $385 million and encompasses a 10-year program.

The Role

Reporting to the Program Manager, The Document Controller will be responsible for establishing and operating document control and records management processes and products in accordance with relevant standards, policies and procedures. You will ensure that the project complies with quality document control, records management procedures and meet compliance requirements.

Responsibilities

• Organising, managing, and maintaining company documents, ensuring accuracy, quality, and integrity
• Facilitating easy retrieval of documents by employees, ensuring that essential documents are readily available for project planning.
• Conduct regular checks to verify the accuracy and completeness of documents and taking corrective actions when required
• Working closely with cross-functional teams to facilitate document-related communication and ensure seamless collaboration across all departments.
• Ensuring that all documents adhere to relevant regulatory standards and internal policies
• Identifying and implementing document management process improvements
• Co-administer company EDMS tool
• Provide training and guidance to employees and key internal/external stakeholders on document control processes and best practices

Requirements

• 5 to 10 years' experience in document control or related capacity.
• Explosure to large, greenfield infrastructure projects highly regarded.
• Strong Proficiency in Aconex, InEight & MS Suite required.
• Strong organisational skills and high attention to detail
• Excellent communication skills