Document Controller

Zenith Energy Ltd; Western Australia; Hybrid; AUD 74,000 - 111,000; Full time

Benefits offered by this job

Competitive Day Rate

Modern Office

Fitness Facilities

Positive Collaborative Work Enviroment

Job summary

Encore Technologies is seeking a Document Controller for a major offshore Decommissioning Program based in Perth, WA. You will manage and control project documentation within the Project Controls team, maintaining the Master Document Register and ensuring timely, accurate document issuance and retention throughout the project lifecycle.

You will collaborate with Zenith, the client and subcontractors, supporting audits and reporting while safeguarding confidentiality and applying project

Qualifications

• Experience managing project documentation in complex engineering or energy projects.
• Proven ability to maintain registers and revision-controlled documents.
• Strong communication and coordination with multiple stakeholders.

Responsibilities

• Coordinate submission, receipt, review and return of documents between client, subcontractors and stakeholders.
• Track contract deliverables, review cycles, due dates, approvals and actions.
• Ensure documents use correct templates, numbering, revision status and metadata.
• Maintain records of document transmittals, correspondence and submissions.
• Archive superseded documents and maintain current versions accessible to project staff.
• Support preparation and issue of controlled project documentation.
• Assist in establishing and improving document control procedures and workflows.
• Support audits and project reporting with accurate document records.

Skills

Document management

Organisation

Attention to detail

Stakeholder coordination

Written communication

Multidisciplinary teamwork

Microsoft Office

Electronic DMS

Tools

Microsoft Office

Document management systems

Job description

Job Description

Document Controller - Decommissioning Project

Reports to: Project Controls Manager

Team: Project Controls

Location: Perth, WA

Role Purpose

The Document Controller is responsible for the effective management, coordination and administration of project documentation for a major offshore Decommissioning Program.

Working within the Project Controls team and reporting to the Project Controls Manager, the role will maintain the Master Document Register (MDR) and ensure project documents, correspondence and Contract Deliverables are appropriately controlled, distributed, tracked, reviewed and retained throughout the project lifecycle.

Key Responsibilities

• Coordinate the submission, receipt, review and return of documents between Zenith, our client, subcontractors and other project stakeholders.
• Track Contract Deliverables, review cycles, due dates, approvals and outstanding actions.
• Ensure documents are issued using the correct project templates, numbering conventions, revision status and document metadata.
• Maintain accurate records of document transmittals, correspondence and formal project submissions.
• Ensure superseded documents are appropriately archived and current approved versions are readily accessible to project personnel.
• Support technical and functional teams in the preparation and issue of controlled project documentation.
• Assist with establishing and continually improving project document control procedures, workflows and systems.
• Support audits, assurance activities and project reporting through provision of accurate document records and registers.
• Maintain appropriate confidentiality, security and access controls for project information.

Skills & Experience

• Previous experience in a Document Controller or project administration/document management role, ideally within engineering, energy, resources or major projects.
• Strong organisational skills and attention to detail.
• Experience maintaining document registers and revision-controlled documentation.
• Good working knowledge of Microsoft Office and electronic document management systems.
• Ability to manage multiple document workflows, priorities and deadlines.
• Strong written communication and stakeholder coordination skills.
• Ability to work effectively within a multidisciplinary project team.

The role supports the project's contractual document management requirements, including the identification, revision, submission and control of Contract Deliverables required by the client.

Benefits & Perks

• Competitive Day Rate
• Modern Office
• Fitness Facilities
• Positive Collaborative Work Environment