Project Document Controller

Eaton HK; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Global organisation reputation for,?

Career development and growth

Job summary

Eaton is seeking a Document Controller to provide high-quality document control and project administration support to the ANZ PMO and Project Delivery teams in Sydney. This role manages documentation through the project lifecycle, ensuring records are accurate, compliant, secure and easily accessible.

Key responsibilities include managing drawings, specifications, contracts, transmittals, and audits; administering SharePoint folders; maintaining version control; and supporting project handovers

Qualifications

• 3+ years' experience in a Document Controller or similar role.
• Experience within construction, engineering, infrastructure, electrical or project-based environments.
• Strong knowledge of document control principles, revision control and records management.
• Experience using SharePoint and electronic document management systems.

Responsibilities

• Manage and maintain project documentation, drawings, specifications, contracts, reports and project records.
• Administer document control systems, registers and SharePoint project folders.
• Ensure accurate document numbering, version control and revision management.
• Coordinate document submissions, transmittals, reviews and approvals.
• Track workflows, deliverables and outstanding actions across multiple projects.
• Maintain auditable records and support project compliance requirements.
• Assist with project setup, reporting and documentation processes.
• Support internal and external audits, quality reviews and project handovers.
• Provide guidance to project teams on document control procedures and best practice.
• Identify opportunities to improve document workflows and information management processes.

Skills

Attention to detail

Communication

Stakeholder engagement

Prioritisation

Organisational skills

Tools

SharePoint

Electronic document management systems

Word

Excel

Outlook

Job description

Eaton is an intelligent power management company dedicated to improving the quality of life and protecting the environment for people everywhere. Every day, people around the world depend on technology, transportation, energy and infrastructure to live and work. With rapid growth in electrification, an energy transition driven by climate change, and increasing global connectivity, Eaton is uniquely positioned to solve complex electrical and mechanical power management challenges.

The Document Controller is responsible for providing high-quality document control and project administration support to the ANZ PMO and Project Delivery teams. This role manages project documentation throughout the project lifecycle, ensuring records are accurate, compliant, secure and easily accessible.

What you’ll do:

Position Summary

The Document Controller is responsible for providing high-quality document control and project administration support to the ANZ PMO and Project Delivery teams. This role manages project documentation throughout the project lifecycle, ensuring records are accurate, compliant, secure and easily accessible.

Key Responsibilities

• Manage and maintain project documentation, drawings, specifications, contracts, reports and project records.
• Administer document control systems, registers and SharePoint project folders.
• Ensure accurate document numbering, version control and revision management.
• Coordinate document submissions, transmittals, reviews and approvals.
• Track workflows, deliverables and outstanding actions across multiple projects.
• Maintain auditable records and support project compliance requirements.
• Assist with project setup, reporting and documentation processes.
• Support internal and external audits, quality reviews and project handovers.
• Provide guidance to project teams on document control procedures and best practice.
• Identify opportunities to improve document workflows and information management processes.

Qualifications

• 3+ years' experience in a Document Controller, Project Administrator or similar role
• Experience within construction, engineering, infrastructure, electrical or project-based environments
• Strong knowledge of document control principles, revision control and records management
• Experience using SharePoint and electronic document management systems
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook
• Exceptional attention to detail and organisational skills
• Ability to manage competing priorities and meet deadlines
• Strong communication and stakeholder engagement skills
• Work for a global organisation with a strong reputation for innovation and sustainability
• Be part of a collaborative and supportive project delivery team
• Exposure to major infrastructure, electrical and technology projects
• Career development and growth opportunities within a global business
• Inclusive workplace culture that values diversity and continuous improvement

• 3+ years' experience in a Document Controller, Project Administrator or similar role
• Experience within construction, engineering, infrastructure, electrical or project-based environments
• Strong knowledge of document control principles, revision control and records management
• Experience using SharePoint and electronic document management systems
• Advanced Microsoft Office skills, particularly Word, Excel and Outlook
• Exceptional attention to detail and organisational skills
• Ability to manage competing priorities and meet deadlines
• Strong communication and stakeholder engagement skills

Benefits

• Work for a global organisation with a strong reputation for innovation and sustainability
• Be part of a collaborative and supportive project delivery team
• Exposure to major infrastructure, electrical and technology projects
• Career development and growth opportunities within a global business
• Inclusive workplace culture that values diversity and continuous improvement

Equal Opportunity Statement

Eaton is committed to providing equal employment opportunities for all employees and applicants. We embrace diversity and inclusion and welcome applications from people of all backgrounds, experiences and identities.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Our recruitment processes encourage diversity by utilising a balanced selection criteria regardless of the applicants age, gender, gender identity, ethnicity, religion, sexual orientation, or any other status protected or required by law. Eaton prides itself in truly representing the people within our communities.