Corporate Services Receptionist

APD Global; Parramatta; On-site; AUD 60,000 - 80,000; Full time

Job summary

APD Global is looking for an organised office administrator to be the heart of our Parramatta office. You’ll greet visitors, manage reception and handle general admin tasks with a friendly, proactive approach.

This full-time, office-based role supports engineering and project teams by coordinating supplies, bookings, onboarding and calendar management, while liaising with building management and suppliers in a fast-paced environment.

Qualifications

• 2+ years in admin, office coordination, customer service or similar.
• Organised, detail-focused and able to juggle priorities.
• Clear communication and good team rapport.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Hold a valid Australian driver’s licence.

Responsibilities

• Run reception: greet visitors, answer calls and make everyone feel welcome.
• Keep track of office gear and supplies.
• Get quotes, compare options and sort out purchases.
• Stay on top of shared inboxes and calendars.
• Book travel for the team, here and overseas.
• Plan catering, meetings, workshops and team events.
• Help new starters settle in.
• Coordinate with building management and suppliers.
• Support projects with tracking, reporting and filing.
• Help keep the workplace safe.
• Ensure the kitchen coffee supply is maintained.

Skills

Admin experience

Office coordination

Customer service

Communication

Tools

Outlook

Word

Excel

Teams

Job description

Love keeping things running smoothly? Come be the heart of our office.

APD Global is an engineering and tech company with 25+ years under our belt, helping power the energy revolution. We work on big projects across energy, utilities, telecoms, rail and transport, in Australia, New Zealand, Malaysia and Europe.

Our Parramatta office is growing, and we need someone who keeps everything ticking: the first friendly face people see, and the person the whole team relies on.

What you'll be doing

No two days are the same. You'll:

Run reception: greet visitors, answer calls and make everyone feel welcome

Keep track of our gear, including IT equipment, phones, supplies and company cards

Get quotes, compare options and sort out purchases

Stay on top of shared inboxes and calendars

Book travel for the team, both here and overseas

Plan catering, meetings, workshops and team events (yes, the fun stuff)

Help new starters settle in

Work with building management, cleaners and suppliers

Support our projects with tracking, reporting and filing

Help keep the workplace safe

Make sure the kitchen never runs out of coffee

You'll be great at this if you:

Have 2+ years in admin, office coordination, customer service or similar

Are organised, detail-focused and good at juggling priorities

Communicate clearly and get along with everyone

Know your way around Microsoft Office (Outlook, Word, Excel, Teams)

Like working independently and spotting what needs doing before anyone asks

Hold a valid Australian driver's licence

Experience in engineering or project-based businesses is a bonus.

Why you'll love it here

A friendly, supportive team

A modern office in the heart of Parramatta, close to transport, shops and food

Proper onboarding and training

Room to grow in an international company

A front-row seat to major infrastructure projects

Good to know

This is a full-time, office-based role. You'll need Australian working rights and to complete pre-employment screening, including a drug and alcohol test. We're an equal opportunity employer and welcome applicants from all backgrounds. Only shortlisted applicants will be contacted.