Office Administrator

Alinea Inc.; Sydney; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Surry Hills office

Flexible working arrangements

Diverse role

Collaborative team

Ownership of office experience

Job summary

Alinea Inc. in Sydney's Surry Hills is seeking an Office Administrator to support day-to-day operations and welcome employees, clients and suppliers. You’ll be the go-to person in the office, coordinating admin tasks and helping maintain a positive environment across teams.

In this hands-on role you’ll handle general office administration, meetings, onboarding, stock control, and marketing collateral updates, with flexible full-time or part-time options and a friendly team culture.

Qualifications

• Experience in office administration or reception.
• Strong organisational and multitasking abilities.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Managing general office administration and helping keep daily operations running efficiently.
• Greeting visitors and creating a warm, professional first impression for clients, suppliers and guests.
• Assisting with client and supplier meetings, including preparing meeting spaces.
• Monitoring stock levels and coordinating the ordering and replenishment of office supplies.
• Assisting with new employee onboarding, inductions and general HR administration.
• Helping coordinate team celebrations, staff birthdays and internal company events.
• Answering incoming calls and directing enquiries to the appropriate team members.
• Assisting with updating company marketing materials and keeping business documents and collateral current.
• Assisting other departments with administrative tasks and ad hoc projects as required.

Skills

Organisational skills

Communication skills

Microsoft Office

Administrative support

Customer service

Job description

Join a growing design and construct business in Surry Hills!

About the role

You’ll play an important part in the day-to-day operations of the office, supporting the team and helping create a positive experience for employees, clients and suppliers. This is a varied role for someone who enjoys being the go-to person in the office, creating a welcoming environment and supporting a busy team across different areas of the business.

Key responsibilities

Managing general office administration and helping keep daily operations running efficiently

Greeting visitors and creating a warm, professional first impression for clients, suppliers and guests

Assisting with client and supplier meetings, including preparing meeting spaces

Monitoring stock levels and coordinating the ordering and replenishment of office supplies

Assisting with new employee onboarding, inductions and general HR administration

Helping coordinate team celebrations, staff birthdays and internal company events

Answering incoming calls and directing enquiries to the appropriate team members

Assisting with updating company marketing materials and keeping business documents and collateral current

Assisting other departments with administrative tasks and ad hoc projects as required

About you

Strong organisational skills and the ability to manage multiple tasks and competing priorities

Excellent verbal and written communication skills

Proficiency in Microsoft Office, including Outlook, Word and Excel

A friendly, professional manner and confidence interacting with people at all levels

A proactive approach, with the initiative to identify what needs doing and get it done

Good attention to detail and the ability to work both independently and as part of a team

Previous experience in office administration, reception or office support (preferred)

About us

Our client is a growing design and construct business specialising in commercial interiors, design and project delivery. With a collaborative team and a hands‑on approach, they take pride in creating quality spaces and delivering great outcomes for their clients. Having recently moved into a new Surry Hills office, they are looking for a friendly, organised and proactive Office Administrator to help keep things running smoothly.

Surry Hills office with a fresh, modern space in a great location - only minutes from Central Station

Flexible working arrangements with full‑time or part‑time options and flexibility around working days

Diverse role with exposure to office operations, HR and marketing support

Collaborative team environment that values teamwork, initiative and getting things done

Opportunity to take ownership of the day‑to‑day office experience and help shape how the workplace operates

Join a growing design and construct business in Surry Hills!

About the role

You’ll play an important part in the day-to-day operations of the office, supporting the team and helping create a positive experience for employees, clients and suppliers. This is a varied role for someone who enjoys being the go-to person in the office, creating a welcoming environment and supporting a busy team across different areas of the business.

Key responsibilities

• Managing general office administration and helping keep daily operations running efficiently

• Greeting visitors and creating a warm, professional first impression for clients, suppliers and guests

• Assisting with client and supplier meetings, including preparing meeting spaces

• Monitoring stock levels and coordinating the ordering and replenishment of office supplies

• Assisting with new employee onboarding, inductions and general HR administration

• Helping coordinate team celebrations, staff birthdays and internal company events

• Answering incoming calls and directing enquiries to the appropriate team members

• Assisting with updating company marketing materials and keeping business documents and collateral current

• Assisting other departments with administrative tasks and ad hoc projects as required

About you

• Strong organisational skills and the ability to manage multiple tasks and competing priorities

• Excellent verbal and written communication skills

• Proficiency in Microsoft Office, including Outlook, Word and Excel

• A friendly, professional manner and confidence interacting with people at all levels

• A proactive approach, with the initiative to identify what needs doing and get it done

• Good attention to detail and the ability to work both independently and as part of a team

• Previous experience in office administration, reception or office support (preferred)

About us

Our client is a growing design and construct business specialising in commercial interiors, design and project delivery. With a collaborative team and a hands‑on approach, they take pride in creating quality spaces and delivering great outcomes for their clients. Having recently moved into a new Surry Hills office, they are looking for a friendly, organised and proactive Office Administrator to help keep things running smoothly.

Benefits

• Surry Hills office with a fresh, modern space in a great location - only minutes from Central Station

• Flexible working arrangements with full‑time or part‑time options and flexibility around working days

• Diverse role with exposure to office operations, HR and marketing support

• Collaborative team environment that values teamwork, initiative and getting things done

• Opportunity to take ownership of the day‑to‑day office experience and help shape how the workplace operates