Reception & Office Coordinator – Global Engineering

APD Global; Parramatta; On-site; AUD 60,000 - 80,000; Full time

Job summary

APD Global is looking for an organised office administrator to be the heart of our Parramatta office. You’ll greet visitors, manage reception and handle general admin tasks with a friendly, proactive approach.

This full-time, office-based role supports engineering and project teams by coordinating supplies, bookings, onboarding and calendar management, while liaising with building management and suppliers in a fast-paced environment.

Qualifications

• 2+ years in admin, office coordination, customer service or similar.
• Organised, detail-focused and able to juggle priorities.
• Clear communication and good team rapport.
• Proficient in Microsoft Office (Outlook, Word, Excel, Teams).
• Hold a valid Australian driver’s licence.

Responsibilities

• Run reception: greet visitors, answer calls and make everyone feel welcome.
• Keep track of office gear and supplies.
• Get quotes, compare options and sort out purchases.
• Stay on top of shared inboxes and calendars.
• Book travel for the team, here and overseas.
• Plan catering, meetings, workshops and team events.
• Help new starters settle in.
• Coordinate with building management and suppliers.
• Support projects with tracking, reporting and filing.
• Help keep the workplace safe.
• Ensure the kitchen coffee supply is maintained.

Skills

Admin experience

Office coordination

Customer service

Communication

Tools

Outlook

Word

Excel

Teams

Job description

APD Global is looking for an organised office administrator to be the heart of our Parramatta office. You’ll greet visitors, manage reception and handle general admin tasks with a friendly, proactive approach.

This full-time, office-based role supports engineering and project teams by coordinating supplies, bookings, onboarding and calendar management, while liaising with building management and suppliers in a fast-paced environment.