Contracts Administrator - Vegetation Programs Coordinator

GenusPlus Group; City Of Busselton; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Permanent full-time position

Mon–Fri schedule

Busselton-based role

Job summary

Genus Environmental, part of GenusPlus Group, is seeking an experienced Contracts Administrator based in Perth or Busselton. The role supports vegetation management programs, coordinating contract requirements, maintaining program information and assisting with reporting and invoicing.

You will build strong client relationships, liaise with field operations, and ensure administrative processes run smoothly across the project teams.

Qualifications

• Experience in contract or program administration or a similar operational role.
• Strong client relationship and stakeholder management skills.
• Excellent attention to detail with accurate record-keeping.
• Experience with reporting, claims, invoicing or other contract administration activities.
• Strong organisation and time management skills.
• Good written and verbal communication skills.
• Ability to work across multiple systems and manage competing priorities.
• Proficiency with Word and Excel.

Responsibilities

• Coordinating day-to-day administration of vegetation management programs and contracts.
• Building and maintaining client relationships with key stakeholders.
• Maintaining client and operational registers, records and program information.
• Monitoring productivity, costs and performance information.
• Assisting with monthly client estimates, claims and invoicing.
• Coordinating contract deliverables and client requirements.
• Preparing reports and supporting documentation.
• Maintaining safety and environmental data and documentation.
• Working with supervisors to resolve program issues.
• Supporting onboarding and workforce administration.
• Ensuring communications meet client, safety and environmental requirements.
• Contributing to process improvements in administration.

Skills

Contract administration

Client relationships

Documentation accuracy

Reporting & invoicing

Organisation & time management

Written & verbal communication

Multisystem work

MS Office (Word, Excel)

Independent work

C Class Driver’s Licence

Tools

MS Office

Job description

Genus Environmental, part of GenusPlus Group, is seeking an experienced Contracts Administrator based in Perth or Busselton. The role supports vegetation management programs, coordinating contract requirements, maintaining program information and assisting with reporting and invoicing.

You will build strong client relationships, liaise with field operations, and ensure administrative processes run smoothly across the project teams.