Contracts Administrator

GenusPlus Group; City Of Busselton; On-site; AUD 85,000 - 110,000; Full time

Benefits offered by this job

Permanent full-time position

Mon–Fri schedule

Busselton-based role

Job summary

Genus Environmental, part of GenusPlus Group, is seeking an experienced Contracts Administrator based in Perth or Busselton. The role supports vegetation management programs, coordinating contract requirements, maintaining program information and assisting with reporting and invoicing.

You will build strong client relationships, liaise with field operations, and ensure administrative processes run smoothly across the project teams.

Qualifications

• Experience in contract or program administration or a similar operational role.
• Strong client relationship and stakeholder management skills.
• Excellent attention to detail with accurate record-keeping.
• Experience with reporting, claims, invoicing or other contract administration activities.
• Strong organisation and time management skills.
• Good written and verbal communication skills.
• Ability to work across multiple systems and manage competing priorities.
• Proficiency with Word and Excel.

Responsibilities

• Coordinating day-to-day administration of vegetation management programs and contracts.
• Building and maintaining client relationships with key stakeholders.
• Maintaining client and operational registers, records and program information.
• Monitoring productivity, costs and performance information.
• Assisting with monthly client estimates, claims and invoicing.
• Coordinating contract deliverables and client requirements.
• Preparing reports and supporting documentation.
• Maintaining safety and environmental data and documentation.
• Working with supervisors to resolve program issues.
• Supporting onboarding and workforce administration.
• Ensuring communications meet client, safety and environmental requirements.
• Contributing to process improvements in administration.

Skills

Contract administration

Client relationships

Documentation accuracy

Reporting & invoicing

Organisation & time management

Written & verbal communication

Multisystem work

MS Office (Word, Excel)

Independent work

C Class Driver’s Licence

Tools

MS Office

Job description

• Permanent Full-Time | Perth or Busselton
• Competitive remuneration | Great team environment

Genus Environmental is seeking an experienced Contracts Administrator to join our team, based in either Perth or Busselton.

This is a hands-on role supporting the administration and delivery of our vegetation management programs. Working closely with our operational teams and clients, you’ll help coordinate contract requirements, maintain key program information, support reporting and claims, and ensure the administrative side of our operations runs effectively.

A key part of the role will be building strong working relationships with our clients and acting as an important link between the client, our field operations and the wider Genus Environmental team.

The Role

Key responsibilities will include:

• Coordinating the day-to-day administration of vegetation management programs and contracts
• Building and maintaining strong working relationships with clients
• Maintaining client and operational registers, records and program information
• Monitoring program productivity, costs and performance information
• Assisting with monthly client estimates, claims and invoicing
• Coordinating contract deliverables and client requirements
• Preparing reports, correspondence and supporting documentation
• Maintaining hazard, defect and other operational data and documentation
• Working closely with supervisors and operational teams to resolve day-to-day program issues
• Supporting employee onboarding, inductions and associated workforce administration
• Ensuring client, safety and environmental requirements are accurately communicated and recorded
• Supporting the ongoing improvement of administrative processes and program delivery

About You We’re looking for someone who is highly organised, commercially aware and confident working with both clients and operational teams.

• Previous experience in contract administration, program administration or a similar operational role
• Strong client relationship and stakeholder management skills
• Excellent attention to detail and the ability to maintain accurate records and information
• Experience with reporting, claims, invoicing or other contract administration activities
• Strong organisation and time management skills
• Good written and verbal communication skills
• Confidence working across multiple systems and managing competing priorities
• Strong Microsoft Office skills, particularly Word and Excel
• The ability to work independently while contributing effectively within a broader operational team
• A current C Class Driver’s Licence
• Previous experience within vegetation management, utilities, construction, resources or a similar operational environment would be highly regarded

What We Offer

• Permanent full-time position
• Monday to Friday
• Busselton-based role
• Varied, hands‑on involvement across our vegetation management operations
• The opportunity to work closely with operational teams and key clients
• Supportive team environment within Genus Environmental

If you’re an experienced administrator who enjoys working with clients, supporting operational teams and keeping programs organised and on track, we’d like to hear from you.

GenusPlus Group values diversity and inclusion, and we strongly encourage females, Aboriginal and Torres Strait Islander people to apply.

Where a large number of applications are received, only shortlisted candidates will be contacted.