Construction Project Administrator (Site + Office)

Red Appointments; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Red Appointments is seeking a Project Administrator for construction/electrical services. You will support project management teams at site and in the office, maintain project files, track variations, and ensure timely information flow.

The role requires accurate data entry, document control, and strong communication; a Cert IV in Administration and construction induction cards are preferred. Hybrid Melbourne location with early start hours.

Qualifications

• Experience as a project administrator in construction and/or electrical services.
• Experience supporting Tier 1 or Tier 2 projects such as infrastructure or commercial builds.
• Proficient with MS Office; Greentree or MS Project is an advantage.
• Cert IV in Administration preferred; White Card or GCI preferred.
• Excellent accuracy, attention to detail and strong time management.

Responsibilities

• Receive, file and distribute incoming correspondence; prepare outgoing items.
• Attend meetings and take minutes as required.
• Invoicing, purchasing, claims schedules and procurement support.
• Prepare operation and maintenance manuals.
• Document control, QA, filing and reporting.
• Support labour administration including timesheet collection.
• Prepare client/subcontractor correspondence and submissions.
• Manage shop drawings and project documentation.
• Track delivery of major items and set up follow‑up schedules.
• Set up and maintain project files and registers.
• Ensure compliance with internal policies including HSE.
• Data entry and general administrative duties.

Skills

Project administration

Coordination support

MS Excel proficiency

Documentation control

Time management

Education

Cert IV in Administration

White Card / GCI

Tools

MS Excel

Greentree

MS Project

Job description

Red Appointments is seeking a Project Administrator for construction/electrical services. You will support project management teams at site and in the office, maintain project files, track variations, and ensure timely information flow.

The role requires accurate data entry, document control, and strong communication; a Cert IV in Administration and construction induction cards are preferred. Hybrid Melbourne location with early start hours.