Project Administrator

Red Appointments; Melbourne; Hybrid; AUD 65,000 - 90,000; Full time

Job summary

Red Appointments is seeking a Project Administrator for construction/electrical services. You will support project management teams at site and in the office, maintain project files, track variations, and ensure timely information flow.

The role requires accurate data entry, document control, and strong communication; a Cert IV in Administration and construction induction cards are preferred. Hybrid Melbourne location with early start hours.

Qualifications

• Experience as a project administrator in construction and/or electrical services.
• Experience supporting Tier 1 or Tier 2 projects such as infrastructure or commercial builds.
• Proficient with MS Office; Greentree or MS Project is an advantage.
• Cert IV in Administration preferred; White Card or GCI preferred.
• Excellent accuracy, attention to detail and strong time management.

Responsibilities

• Receive, file and distribute incoming correspondence; prepare outgoing items.
• Attend meetings and take minutes as required.
• Invoicing, purchasing, claims schedules and procurement support.
• Prepare operation and maintenance manuals.
• Document control, QA, filing and reporting.
• Support labour administration including timesheet collection.
• Prepare client/subcontractor correspondence and submissions.
• Manage shop drawings and project documentation.
• Track delivery of major items and set up follow‑up schedules.
• Set up and maintain project files and registers.
• Ensure compliance with internal policies including HSE.
• Data entry and general administrative duties.

Skills

Project administration

Coordination support

MS Excel proficiency

Documentation control

Time management

Education

Cert IV in Administration

White Card / GCI

Tools

MS Excel

Greentree

MS Project

Job description

Project Administrator (Construction/Electrical Services)

Utilize your project administration skills for a well-established, national electrical contracting company. You will be working at the Project site and occasionally at the office (both located north -eastern suburbs).

This permanent and full-time opportunity involves providing key support to Project Management Teams and is a central point for tracking project staff, project variations and setting up and maintaining project files. You will ensure all project information is up-to-date and readily accessible.

MON to FRI hours: Typically, an Early start and Early finish -for example, 6.30am-7am start, 3pm-3.30pm finish.

Your key responsibilities will include:

• Receiving all incoming correspondence for distribution and filing, and preparing all outgoing correspondence
• Attending and minuting meetings as required
• Invoicing, purchasing, claims schedules
• Preparation of Operation & Maintenance manuals
• Document control (including Quality Assurance), filing, report, and document preparation
• Support administration of labour requirements for projects including timesheet collation
• Administration and preparation for client/subcontractor correspondence review and submissions
• Management of shop drawings
• Tracking delivering of major items and setting up follow up schedules as well as other office supplies
• Setting up and managing project files
• Preparing schedules and maintaining registers
• Ensuring compliance with all required internal policies and procedures, including HSE requirements
• Administrative duties including data entry

Skills and experience required:

• Previous experience as a Project Administrator within construction services and/or electrical services
• Previous experience providing administration and coordination support for Tier One or Tier Two projects - e.g. - infrastructure: roads, rails, tunnels, or commercial, education, health or industrial projects or data centres
• IT literate with MS Suite, particularly with MS Excel, (experience with Greentree and /or MS Project is advantageous but not essential)
• Cert IV in Administration is preferred
• White Card/ GCI - General Construction Induction card preferred
• Excellent accuracy, attention to detail and the ability to follow routine processes

You will be offering high level project administrative support to both individuals and teams coupled with excellent attention to detail and time management skills. You will possess highly developed communication skills with the ability to confidently liaise with people at all levels including interfacing with the client. You will pride yourself on your strong work ethic and helpful, can-do attitude

Please note only shortlisted candidates will be contacted.