Construction Project Admin & Coordinator

FGI Developments; Cairns Regional; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Career progression within a growing CO

Professional development opportunities

Safe and inclusive workplace

Job summary

FGI Developments is seeking a diligent Project Administrator to support regional Queensland construction projects. You will manage documentation, schedules and correspondence, coordinating with clients, contractors and internal teams to keep projects on track.

The role requires strong organisational skills, attention to detail and the ability to handle confidential information in a fast-paced environment. Occasional site travel may be required; a professional, collaborative approach is essential.

Qualifications

• Experience as a Project Administrator or similar in construction/project management.
• Strong organisational and time management to manage multiple tasks.
• Excellent written and verbal communication with diverse stakeholders.
• Proficiency with Microsoft Office; familiar with project management tools.
• Professional approach to confidentiality and data management.

Responsibilities

• Coordinating project documentation: contracts, drawings, specs and schedules; ensure records are accessible.
• Preparing and distributing project correspondence to stakeholders (letters, emails, meeting minutes, progress reports).
• Managing project filing systems (physical and digital) for compliance.
• Scheduling and coordinating meetings: site, progress and stakeholder meetings; prepare agendas and minutes.
• Supporting procurement: assist with quotations, purchase orders and supplier communications.
• Maintaining project budgets and financial records; track expenses and cost reporting.
• Liaising with clients, contractors, consultants and internal teams for progress.
• Assisting with site admin: safety docs, permits and regulatory compliance.
• Preparing project reports and presentations for managers and stakeholders.
• Managing general office duties and supporting the wider project team.

Skills

Project administration

Construction industry experience

Organisational skills

Communication skills

Confidentiality & data handling

Tools

Microsoft Project

Word

Excel

Outlook

Job description

FGI Developments is seeking a diligent Project Administrator to support regional Queensland construction projects. You will manage documentation, schedules and correspondence, coordinating with clients, contractors and internal teams to keep projects on track.

The role requires strong organisational skills, attention to detail and the ability to handle confidential information in a fast-paced environment. Occasional site travel may be required; a professional, collaborative approach is essential.