Project Administrator

AirSWIFT; City of Brisbane; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Brand new offices

Well established engineering firm

Great salary and benefits

Growing office

Job summary

AirSWIFT in Brisbane is seeking a proactive Project Administrator to help drive project delivery across our infrastructure portfolio. You will coordinate with project managers, maintain schedules, and ensure documentation is up-to-date.

The role requires strong organizational skills and clear communication, with a collaborative approach to work with engineers and vendors. This is an office-based role in a dynamic team at a modern Brisbane workspace.

Qualifications

• Proven experience as a project administrator or coordinator.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Experience with project management tools.
• Engineering industry experience is a plus.

Responsibilities

• Coordinate project activities, ensuring adherence to timelines and milestones.
• Collaborate with project managers and team members to define objectives, deliverables, and resource requirements.
• Develop and maintain project documentation, including plans, schedules, and status reports.
• Organize and schedule project meetings, prepare agendas, and document minutes.
• Assist with resource allocation and tracking project budgets and expenses.
• Support the team in preparing project presentations and reports.
• Maintain up-to-date project databases and documentation repositories.

Skills

Project coordination

Organizational skills

Communication

PM software

Tools

MS Project

Primavera P6

Job description

Our client is a dynamic and forward-thinking global engineering consultancy that specializes in delivering high-profile infrastructure projects across the country.

They have a unique flat culture with zero politics a great social scene and an amazing office space in the heart of Brisbane.

They take great pride in their industry leading staff retention as well as the high standards of work they produce.

The role

Due to company growth in their Brisbane office, our client is currently seeking a talented Project Administrator to join their dynamic team. As a Project Administrator, you will play a crucial role in ensuring the successful execution of projects, coordinating with various stakeholders, and maintaining efficient project workflows. If you are a proactive problem solver with excellent communication skills, this is an exciting opportunity to contribute to the growth of this top class engineering firm.

The responsibilities

• Coordinate project activities, ensuring adherence to timelines and milestones.
• Collaborate with project managers and team members to define project objectives, deliverables, and resource requirements.
• Develop and maintain project documentation, including project plans, schedules, and status reports.
• Organize and schedule project meetings, prepare agendas, and document meeting minutes.
• Assist with resource allocation and management, including tracking project budgets and expenses.
• Support the project team in preparing project presentations and reports.
• Maintain accurate and up-to-date project databases and documentation repositories.

The requirements

• Proven experience as a project administrator, project coordinator or senior administrator in a similar role.
• Strong organizational skills with the ability to multitask and prioritize work effectively.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse teams.
• Proficiency in project management tools and software.
• Knowledge of project management methodologies and best practices.
• Previous experience in the engineering industry is a plus.

The benefits

• Brand new offices
• Well established and respected engineering firm
• Great salary and benefits
• Growing office