Project Administrator, Infrastructure & Compliance

Pensar Infrastructure; Gold Coast City; On-site; AUD 65,000 - 78,000; Full time

Benefits offered by this job

Health & wellbeing leave

Additional annual leave

Employee recognition program

Bunnings discounts

Novated leasing

Job summary

Pensar Infrastructure on the Gold Coast is seeking a detail‑oriented Project Administrator to keep project records, compliance and costs on track for critical infrastructure programs. You’ll manage document control, invoicing, reporting, inductions and site access, plus arrange travel, meetings and closeout deliverables for multiple projects using Procore or Aconex.

A Certificate or Diploma in Business Admin or Project Management and strong organisation and communication skills are essential;

Qualifications

• Experience in project administration, construction administration or a similar coordination role.
• Certificate or Diploma in Business Administration, Project Management or a related field, or equivalent experience.
• Knowledge of document control, filing systems and invoice processing.
• Proficiency in Microsoft Office, with Procore or Aconex experience highly regarded.
• Strong organisation and the ability to manage competing deadlines across several projects.
• Clear written and verbal communication, with attention to detail.
• A proactive, follow-through approach and a willingness to learn quickly.
• A current open driver licence and a Construction Induction Card (White Card).

Responsibilities

• Set up and maintain project folders, registers and records from mobilisation through to closeout.
• Manage document control, including drawings, ITPs, QA records, RFIs, variations and EOTs.
• Track inductions, competencies and site access requirements, and escalate gaps early.
• Administer correspondence and transmittals through Procore, Aconex or client platforms.
• Process and code invoices and collate records for progress claims and cost reporting.
• Coordinate subcontractor insurances, compliance records and claim support information.
• Prepare and format reports, meeting minutes and client correspondence for review.
• Organise travel, accommodation, training and meetings for project teams.
• Follow up outstanding documents, warranties and handover deliverables at closeout.

Skills

Project administration

Organisation

Communication

Attention to detail

Time management

Education

Certificate or Diploma in Business Administration

Project Management qualification

Equivalent experience

Tools

Procore

Aconex

Microsoft Office

Job description

Pensar Infrastructure on the Gold Coast is seeking a detail‑oriented Project Administrator to keep project records, compliance and costs on track for critical infrastructure programs. You’ll manage document control, invoicing, reporting, inductions and site access, plus arrange travel, meetings and closeout deliverables for multiple projects using Procore or Aconex.

A Certificate or Diploma in Business Admin or Project Management and strong organisation and communication skills are essential;