Dynamic Project Administrator – Construction & Compliance

Fleetwood; Gold Coast City; On-site; AUD 65,000 - 80,000; Full time

Job summary

Fleetwood Building Solutions in Queensland is seeking an organised Project Administrator to support the Operations team across education, government and infrastructure projects. You will manage project documentation, reporting, compliance requirements and stakeholder communications with accuracy and efficiency.

Working closely with Project Managers, Contract Administrators and site teams, you’ll help keep projects on track from kickoff through handover and completion.

Qualifications

• Previous experience in project administration or a similar support role.
• Strong organisational and time management skills with multiple priorities.
• Experience managing document control systems and project records.
• Understanding of project handover documentation and compliance.

Responsibilities

• Maintain project documentation, records and registers, ensuring information is accurate, complete and up to date.
• Produce regular and ad hoc project reports for internal stakeholders and clients.
• Coordinate and monitor project compliance documentation, including building certification and handover requirements.
• Compile, manage and archive project safety, quality and contract documentation.
• Liaise with project stakeholders, subcontractors and internal teams to support project delivery.
• Generate, track, process and follow up project-related documentation and correspondence.
• Maintain project registers including defects, maintenance and compliance records.
• Prepare meeting agendas, attend meetings, record minutes and distribute actions in a timely manner.
• Coordinate travel bookings and logistics in line with project requirements.
• Support continuous improvement initiatives by assisting with the development and enhancement of administrative systems and processes.

Skills

Organisational skills

Time management

Document control

Stakeholder communication

Tools

Microsoft Office

Job description

Fleetwood Building Solutions in Queensland is seeking an organised Project Administrator to support the Operations team across education, government and infrastructure projects. You will manage project documentation, reporting, compliance requirements and stakeholder communications with accuracy and efficiency.

Working closely with Project Managers, Contract Administrators and site teams, you’ll help keep projects on track from kickoff through handover and completion.