Contracts & Documentation Specialist (Construction Projects)

W3Global; Cairns Regional; On-site; AUD 65,000 - 80,000; Full time

Job summary

W3Global is seeking a Project Administrator to support construction projects in Cairns, Queensland. The role focuses on contract interpretation, document control, RFQ/RFI management, and coordinating with subcontractors and stakeholders.

Responsibilities include maintaining the quoting portal, distributing tender materials, and ensuring timely handover documentation for clients. Strong communication, time management, and MS Office skills are essential; knowledge of Indigenous communities is an

Qualifications

• Excellent interpersonal and communication skills.
• Strong time management and organizational abilities.
• Proficient in Microsoft Office suite.
• Experience with data entry in a fast-paced environment.
• Knowledge of Indigenous communities and working with Indigenous people (advantageous).

Responsibilities

• Read and interpret Contracts, Specifications, Terms and Conditions at Tender stage and throughout the project.
• Maintain and monitor the Subcontractor Quoting Portal, i.e., Estimate One, with job specific information.
• Distribute RFQ to Subcontractors and Suppliers.
• Facilitate RFIs from subcontractors to PM for response.
• Distribute updated tender documentation to subcontractors, suppliers and consultants.
• Collate quotes and present to PM.
• Populate contract specific non-priced criteria documents as required by staff.
• Implement IMS compliance within area of responsibility.
• Respond to enquiries in a timely manner, collaborating with stakeholders.
• Gather and present information to the project manager or senior management.

Skills

Interpersonal communication

Time management

Organization

Data entry

Microsoft Office

Tools

Estimate One

Job description

W3Global is seeking a Project Administrator to support construction projects in Cairns, Queensland. The role focuses on contract interpretation, document control, RFQ/RFI management, and coordinating with subcontractors and stakeholders.

Responsibilities include maintaining the quoting portal, distributing tender materials, and ensuring timely handover documentation for clients. Strong communication, time management, and MS Office skills are essential; knowledge of Indigenous communities is an