Construction Admin Coordinator – Onboarding & Compliance

Virtus Infrastructure Pty Ltd; Sydney; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Immediate start with full training

Close-knit office team that is open, +

Professional development opportunities

Job summary

Virtus Infrastructure Pty Ltd is seeking a Casual Junior Project Administrator to support our project delivery and operations teams in New South Wales. You will manage onboarding, compliance, logistics and documentation to keep projects running smoothly behind the scenes.

This role offers immediate start with full training, a close-knit team, and opportunities for professional development within a growing construction business. 40-hour weeks with flexible start times after training.

Qualifications

• Strong organisational and communication abilities.
• High attention to detail and the ability to manage multiple tasks.
• Proficient in Microsoft Office, including Excel and Outlook.
• Experience with Monday.com (desirable).
• Previous administration or construction industry experience preferred.
• Ability to work proactively in a fast-paced team environment.

Responsibilities

• Coordinate employee and subcontractor onboarding, inductions and site compliance.
• Manage workforce compliance, including licences, tickets, medicals and training records.
• Support labour planning, resource allocation and project logistics.
• Maintain project documentation, registers and filing systems.
• Liaise with clients, site teams and subcontractors to ensure project requirements are met.
• Assist with permits, safety documentation and compliance tracking.
• Assign required documentation and safety procedures for upcoming works.
• Coordinate travel, accommodation and PPE.
• Book training and tickets, and follow up on expiring documents.
• Provide administrative support to Project Managers and project delivery teams.

Skills

Strong organisational skills

Clear communication

Attention to detail

Multitasking

Proactive in fast-paced environments

Tools

Microsoft Office (Excel, Outlook)

Monday.com

Job description

Virtus Infrastructure Pty Ltd is seeking a Casual Junior Project Administrator to support our project delivery and operations teams in New South Wales. You will manage onboarding, compliance, logistics and documentation to keep projects running smoothly behind the scenes.

This role offers immediate start with full training, a close-knit team, and opportunities for professional development within a growing construction business. 40-hour weeks with flexible start times after training.