Contract Administrator – Construction Projects

JV Recruitment Pty; Melbourne; On-site; AUD 110,000 - 130,000; Full time

Job summary

JV Recruitment Pty is seeking a Contract Administrator in Melbourne for a full-time role. You will work with Project Managers and Operations Managers on diverse commercial, refurbishment, civil, and institutional builds, ensuring commercial rigor and timely delivery.

The role targets professionals with 2+ years local experience who communicate clearly and maintain precise documentation. This Tier 3 environment offers growth towards Project Management in a collaborative setting.

Qualifications

• 2+ years of contract administration in Australian commercial construction.
• Experience with structural builds, refurbishments, civil works, or institutional projects.
• Understanding SOPA and cost-to-complete processes.
• Proficient in Procore, HammerTech, MS Project, and advanced Excel.

Responsibilities

• Manage procurement and trade letting: prepare detailed trade recommendations (min 3 prices) to ensure scope coverage, market value, and budget alignment.
• Draft, negotiate, assemble, and execute Subcontracts and purchase orders using Procore.
• Administer head contract and subcontract notices, including Extensions of Time (EOTs) and variations.
• Assess and certify subcontractor progress claims within SOPA guidelines and cost-to-complete metrics.
• Prepare and submit monthly progress claims to clients and superintendents in coordination with the Project Manager.
• Drive monthly job costing and cost reporting; analyze budget vs actuals and forecast cost-to-complete.
• Review design docs and revisions for cost and programme implications across trades and site costs.
• Maintain Procore and HammerTech records, defect lists, meeting minutes, and safety docs.
• Coordinate with Site Managers on short-term programming and material delivery schedules.
• Build and maintain relationships with trade contractors, suppliers, consultants, and clients.

Skills

Communication

Negotiation

Analytical skills

Detail oriented

Team coordination

Education

Construction management degree

Tools

Procore

HammerTech

MS Project

Excel

Job description

JV Recruitment Pty is seeking a Contract Administrator in Melbourne for a full-time role. You will work with Project Managers and Operations Managers on diverse commercial, refurbishment, civil, and institutional builds, ensuring commercial rigor and timely delivery.

The role targets professionals with 2+ years local experience who communicate clearly and maintain precise documentation. This Tier 3 environment offers growth towards Project Management in a collaborative setting.