Casual Junior Project Administrator

Virtus Infrastructure Pty Ltd; Sydney; Sur place; AUD 55 000 - 70 000; Plein temps

Avantages offerts par ce poste

Immediate start with full training

Close-knit office team that is open, +

Professional development opportunities

Résumé du poste

Virtus Infrastructure Pty Ltd is seeking a Casual Junior Project Administrator to support our project delivery and operations teams in New South Wales. You will manage onboarding, compliance, logistics and documentation to keep projects running smoothly behind the scenes.

This role offers immediate start with full training, a close-knit team, and opportunities for professional development within a growing construction business. 40-hour weeks with flexible start times after training.

Qualifications

• Strong organisational and communication abilities.
• High attention to detail and the ability to manage multiple tasks.
• Proficient in Microsoft Office, including Excel and Outlook.
• Experience with Monday.com (desirable).
• Previous administration or construction industry experience preferred.
• Ability to work proactively in a fast-paced team environment.

Responsabilités

• Coordinate employee and subcontractor onboarding, inductions and site compliance.
• Manage workforce compliance, including licences, tickets, medicals and training records.
• Support labour planning, resource allocation and project logistics.
• Maintain project documentation, registers and filing systems.
• Liaise with clients, site teams and subcontractors to ensure project requirements are met.
• Assist with permits, safety documentation and compliance tracking.
• Assign required documentation and safety procedures for upcoming works.
• Coordinate travel, accommodation and PPE.
• Book training and tickets, and follow up on expiring documents.
• Provide administrative support to Project Managers and project delivery teams.

Connaissances

Strong organisational skills

Clear communication

Attention to detail

Multitasking

Proactive in fast-paced environments

Outils

Microsoft Office (Excel, Outlook)

Monday.com

Description du poste

Virtus Infrastructure is a civil and infrastructure construction company delivering projects across New South Wales and interstate. We’re looking for an organised, proactive Casual Junior Project Administrator to support our project delivery and operations teams.

In this role, you’ll keep our projects running smoothly behind the scenes. You’ll manage workforce onboarding and compliance, coordinate logistics, and make sure our teams have the documentation, training and resources they need before work starts. It’s a great opportunity for someone with administration experience who wants to build a career in construction.

What We Offer

• An immediate start with full training provided
• A small, close-knit office team that is open, positive and supportive
• Professional development opportunities

This position requires a 40-hour week, Monday to Friday, with the flexibility to choose your start time (e.g. 7am–3pm, 8am–4pm or 9am–5pm) once training is complete.

Key Responsibilities

• Coordinate employee and subcontractor onboarding, inductions and site compliance.
• Manage workforce compliance, including licences, tickets, medicals and training records.
• Support labour planning, resource allocation and project logistics.
• Maintain project documentation, registers and filing systems.
• Liaise with clients, site teams and subcontractors to ensure project requirements are met.
• Assist with permits, safety documentation and compliance tracking.
• Assign required documentation and safety procedures for upcoming works.
• Coordinate travel, accommodation and PPE.
• Book training and tickets, and follow up on expiring documents.
• Provide administrative support to Project Managers and project delivery teams.

About You

• Strong organisational and communication skills.
• High attention to detail and the ability to manage multiple tasks.
• Proficient in Microsoft Office, including Excel and Outlook.
• Experience with Monday.com (desirable).
• Previous administration or construction industry experience preferred.
• Ability to work proactively in a fast-paced team environment.