Conference and Events Coordinator

Colonial Group; Bowral; On-site; AUD 65,000 - 85,000; Full time

Job summary

Colonial Group is seeking a Conference & Events Coordinator to bring events to life in collaboration with the centralised C&E team. You will create BEOs, liaise with clients, and drive seamless execution by working with the Food & Beverage team.

You will engage with clients, manage event goals, budgets, schedules, and coordinate logistics across suppliers and venues. Flexibility for varying shifts, including weekends and public holidays, is essential to deliver exceptional service.

Qualifications

• Experience coordinating events, weddings and client relations.
• Strong administrative skills and meticulous attention to detail required.

Responsibilities

• Liaise with clients and stakeholders to understand goals, plan events and manage budgets/schedules.
• Execute conferencing and events, including weddings.
• Proactively address issues during events to ensure perfection.
• Coordinate logistics, equipment, contractors, resources and personnel.
• Maintain a polished, professional image representing the company.
• Assist with Food & Beverage service during quieter periods.

Skills

Event coordination

Client relationship management

Administrative skills

Attention to detail

Vendor negotiation

Time management

Flexible availability

Job description

As the Conference & Events Coordinator, you will play a key role in bringing events to life. Collaborating closely with our centralised C&E team, you will create Banquet Event Orders (BEOs), liaise with clients, and ensure seamless execution by working directly with the Food and Beverage team.

Primary Responsibilities

• Liaising with clients and stakeholders to understand event goals, create event plans, and keep everything on track with budgets and schedules

• Execution of conferencing and events including weddings
• Proactively address and resolve any issues that may arise during the event, striving for perfection
• Coordinate logistics, including equipment, contractors, resources, and personnel involved in and supporting the event
• Maintain a polished and professional image as a representative of our company, ensuring a consistently high standard of service

• Flexibility to assist with service in Food & Beverage departments during quieter periods

Skills & Experience

• Experience in coordinating events and weddings, along with strong client relationship management, is highly desirable
• Strong administrative skills and meticulous attention to detail is essential

• Skilled in collaborating with suppliers, vendors, and clients to negotiate favourable terms that benefit all parties involved
• You foster a can - do approach with exceptional time management skills
• Flexible availability to accommodate various events and shifts, including mornings, late evenings, weekends, and public holidays as required