Conference and Events Coordinator

Colonial Group; City of Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Colonial Group is seeking a Conference & Events Coordinator to work closely with clients and stakeholders, plan and manage events from conception to post-event follow-up. The role requires precision, creativity and strong budgeting skills to deliver exceptional experiences.

You will coordinate logistics, negotiate with suppliers, and maintain a professional company image while ensuring a high level of service and timely problem resolution. Flexibility with shifts is expected.

Qualifications

• Past experience in a similar role with precision in coordination and exceptional customer service.
• Creativity for designing unique event experiences and solving challenges.
• Proficient in budgeting, cost estimation and financial management.
• Skilled in negotiating with suppliers, vendors and clients to secure favorable terms.
• Strategic mindset for orchestrating a wide range of events.
• Strong attention to detail and excellent time management.
• Flexible availability for mornings, late evenings, weekends and public holidays.

Responsibilities

• Collaborate with clients and stakeholders to understand event goals, create event plans, and manage budgets and schedules.
• Collaborate with clients throughout the event process from planning to post-event follow-up.
• Maintain a polished, professional image representing the company with high service standards.
• Proactively address and resolve issues during events to ensure perfection.
• Coordinate logistics including equipment, contractors, resources and personnel.
• Handle inquiries about events and convert them into confirmed bookings.

Skills

Event coordination

Customer service

Creativity

Budgeting

Negotiation

Strategic planning

Attention to detail

Time management

Flexibility

Job description

Purpose

As the Conference & Events Coordinator, your expertise lies in the finer details, and you understand that even the smallest components can have the most profound impact. Your role involves collaborating with clients, suppliers, colleagues, and management to create experiences that leave unforgettable memories.

Primary Responsibilities

• Collaborate with clients and stakeholders to understand event goals, create event plans, and keep everything on track with budgets and schedules.
• Collaborate closely with clients throughout the entire event process, from initial planning to post-event follow-up
• Maintain a polished and professional image as a representative of our company, ensuring a consistently high standard of service
• Proactively address and resolve any issues that may arise during the event, striving for perfection
• Coordinate logistics, including equipment, contractors, resources, and personnel involved in and supporting the event
• Skilfully handle all inquiries related to events and successfully convert them into confirmed bookings

Skills & Experience

• Past experience in a similar role, demonstrated precision in coordination and providing exceptional customer service while exceeding expectations
• Creativity is key for designing unique event experiences and finding innovative solutions to challenges that may arise
• Proficiency in budgeting, cost estimation, and financial management
• Proficient in negotiating with suppliers, vendors, and clients to establish favourable terms that benefit all parties involved
• A strategic mindset, adept at orchestrating a wide range of events
• You foster a - do approach with impeccable attention to detail and exceptional time management skills
• Flexible availability to accommodate various shifts, including mornings, late evenings, weekends, and public holidays as required