Conference & Events Coordinator

Everi Pty; Adelaide; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

Pullman Adelaide is seeking an events specialist to manage conference and event enquiries from proposal through post-event follow-up, ensuring a seamless client experience. You will work with the Sales team to prepare tailored proposals and quotations for meetings, conferences, and incentives at the hotel.

You will coordinate all aspects of confirmed events, build lasting relationships with clients, host site inspections, and collaborate with Food & Beverage and Operations to deliver exceptional

Responsibilities

• Manage conference and event enquiries from proposal through to post-event follow-up, ensuring a seamless client experience.
• Prepare tailored conference, group and event proposals in partnership with the Pullman Adelaide Sales team.
• Develop quotations covering meeting spaces, accommodation, food and beverage offerings, and event requirements.
• Coordinate all aspects of confirmed conferences, meetings and special events to ensure successful delivery and client satisfaction.
• Build and maintain strong relationships with existing and prospective clients, updating and maintaining the conference database and key account information.
• Host site inspections and familiarisation visits, showcasing Pullman Adelaide's premium conference and event facilities.
• Liaise closely with operational departments to ensure all event requirements are communicated and executed to the highest standard.
• Attend and actively contribute to Banquet Event Order (BEO) meetings and other operational planning forums.
• Partner with Food & Beverage and Hotel Operations teams to support event delivery and group experiences.
• Assist with the development and coordination of sales and promotional collateral that supports conference and events business growth.
• Provide administrative support and contribute to special projects and initiatives within the Pullman & ibis Adelaide Sales Hub.

Job description

Job Description

• Manage conference and event enquiries from proposal through to post-event follow-up, ensuring a seamless client experience.
• Prepare tailored conference, group and event proposals in partnership with the Pullman Adelaide Sales team.
• Develop quotations covering meeting spaces, accommodation, food and beverage offerings, and event requirements.
• Coordinate all aspects of confirmed conferences, meetings and special events to ensure successful delivery and client satisfaction.
• Build and maintain strong relationships with existing and prospective clients, updating and maintaining the conference database and key account information.
• Host site inspections and familiarisation visits, showcasing Pullman Adelaide's premium conference and event facilities.
• Liaise closely with operational departments to ensure all event requirements are communicated and executed to the highest standard.
• Attend and actively contribute to Banquet Event Order (BEO) meetings and other operational planning forums.
• Partner with Food & Beverage and Hotel Operations teams to support event delivery and group experiences.
• Assist with the development and coordination of sales and promotional collateral that supports conference and events business growth.
• Provide administrative support and contribute to special projects and initiatives within the Pullman & ibis Adelaide Sales Hub.