Compliance/Admin Officer

Flexi Personnel Australia Pty Ltd; Geelong; On-site; AUD 41,000 - 48,000; Part time

Job summary

Flexi Personnel Australia Pty Ltd in Geelong, Victoria seeks a Compliance & Admin Officer (Part-Time) to join a busy team. The role covers compliance, administration, scheduling and basic accounts with 27.5 hours per week at $35 per hour plus super.

Your duties include maintaining staff compliance, processing checks, updating policies, supporting the scheduler and accounts team, and WHS administration. The position offers stable part-time hours and a supportive environment.

Qualifications

• Experienced in administration within a busy office environment.
• Highly organised with exceptional attention to detail.
• Able to manage multiple priorities and work independently.
• Comfortable communicating with customers and colleagues.

Responsibilities

• Manage employee compliance records and ensure inductions are current.
• Monitor Police Checks, Working with Children Checks, licences and other compliance requirements.
• Maintain and update company policies, procedures and Codes of Conduct.
• Assist Staff Scheduler by answering calls, replying to emails and entering new jobs into ServiceM8.
• Support Accounts Manager with daily bank reconciliations, credit card reconciliations and client invoicing.
• Scan and file key documentation electronically.
• Provide full-time administrative cover during annual leave for Staff Scheduler and Accounts Manager.
• Assist with WHS/OHS administration as required.

Job description

Compliance/Admin Officer

Location Geelong, Victoria Salary AU$30.00 - 35.00
Job Type Permanent Date Posted 30/07/2026

Compliance & Administration Officer (Part-Time)

$35 per hour + Super | 27.5 Hours Per Week

Monday to Friday ( 5-6hr days)

Join a supportive team where your organisational skills make a real difference.

Are you an experienced administrator who thrives on keeping things organised, compliant and running smoothly? Do you enjoy a role with variety where no two days are the same?

We are looking for an enthusiastic and proactive Compliance & Administration Officer to become an integral part of our team. This is an excellent opportunity to join a well-established, growing business where you'll work closely with management across compliance, customer service, scheduling and accounts.

If you're someone who takes pride in accuracy, enjoys helping others and loves being the person who keeps everything on track, we'd love to hear from you.

About the Role

This is a diverse position that combines compliance administration with office support, customer service and basic accounts.

Your responsibilities will include:

• Managing employee compliance records and ensuring all staff inductions are completed and kept up to date.
• Monitoring Police Checks, Working with Children Checks, licences and other mandatory compliance requirements.
• Maintaining and updating company policies, procedures and Codes of Conduct.
• Assisting our Staff Scheduler by answering incoming calls, responding to emails and entering new jobs into our ServiceM8 system.
• Supporting the Accounts Manager with:
  • Daily bank reconciliations
  • Credit card reconciliations
  • Client invoicing
• Scanning and electronically filing key-cutting documentation.
• Providing full-time administrative cover during annual leave for the Staff Scheduler and Accounts Manager.
• Assisting with Workplace Health & Safety (WHS/OHS) administration where required.

What You'll Bring

We're looking for someone who is:

• Highly organised with exceptional attention to detail.
• Able to manage multiple priorities and work independently.
• Friendly, professional and confident communicating with customers and colleagues.
• Experienced in administration within a busy office environment.
• Comfortable using Microsoft Office applications.
• Experienced in Xero (preferred).
• Experienced using ServiceM8 or similar trade/service management software (preferred).
• Knowledgeable in OHS/WHS administration (advantageous).
• Holder of a current First Aid Certificate (preferred but not essential).

Why You'll Love Working With Us

• Stable part-time position with consistent hours.
• Competitive pay of $35 per hour plus superannuation.
• Friendly, supportive and collaborative team.
• Variety in your day with a role that makes a genuine impact on the business.
• Opportunity to work additional hours by providing leave cover for key administration staff.
• Join a growing company where your contribution is recognised and valued.

Employment Details

• Part-Time - 27.5 hours per week
• $35.00 per hour + Superannuation
• Three-month probation period.
• Flexibility to work full-time during periods of annual leave to support the wider team.

Uniform

• Company shirt or jacket
• Blue work pants or jeans
• Steel cap safety boots

Ready to Join Our Team?

If you're a motivated administration professional looking for a rewarding role where your organisational skills, initiative and attention to detail will be valued, we'd love to hear from you.