Senior Executive Assistant: 9-Month Maternity Cover (Sydney)

FutureYou; Sydney; On-site; AUD 85,000 - 105,000; Full time

Job summary

FutureYou is seeking a highly organised Executive Assistant to support a senior executive in Sydney on a 9-month maternity leave cover.

You will manage complex diaries, coordinate domestic and international travel, prepare meetings and minutes, and oversee communications to keep the leadership team connected and productive.

Working closely with the leadership team, you’ll drive operational excellence, streamline processes, and uphold confidentiality in a fast-paced environment.

Qualifications

• Proven experience supporting C-suite or senior leaders in a fast-paced organisation.
• Exceptional diary management and prioritisation across locations and time zones.
• Strong written and verbal communication with excellent attention to detail.
• Proactive mindset to anticipate requirements and resolve issues before escalation.
• Demonstrated discretion handling confidential information.
• Collaborative approach building trusted relationships across all levels.

Responsibilities

• Executive support and diary management: manage a complex calendar and prepare for engagements.
• Travel and expense management: coordinate domestic and international travel and cost claims.
• Leadership team coordination: assist with meetings, minutes and action tracking.
• Inbox and communications management: prioritise emails and handle confidential matters.
• Events and engagement: support leadership off-sites and town halls.
• Operational excellence: identify ways to improve administrative processes.
• Stakeholder management: build relationships with internal/external stakeholders.
• Technology and administration: use AI-enabled tools to assist documentation while maintaining confidentiality.

Skills

diary management

executive support

stakeholder management

travel planning

Tools

Microsoft Office

Job description

FutureYou is seeking a highly organised Executive Assistant to support a senior executive in Sydney on a 9-month maternity leave cover.

You will manage complex diaries, coordinate domestic and international travel, prepare meetings and minutes, and oversee communications to keep the leadership team connected and productive.

Working closely with the leadership team, you’ll drive operational excellence, streamline processes, and uphold confidentiality in a fast-paced environment.