Executive Assistant

Veolia Environmental Services; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible and hybrid working Arrangemts

Generous paid parental leave

Volunteer day

Fitness Passport

Employee Assistance Program (Thrive)

Job summary

Veolia Environmental Services in Sydney is seeking an experienced Executive Assistant/Office Manager to support two C-suite executives and senior stakeholders. The role also includes coordinating a small administrative team and overseeing front desk operations.

The position is a 12-month fixed-term contract with flexible hybrid working arrangements, based at the Pyrmont head office with water views. It offers exposure to a global leading environmental services organisation and opportunities for

Qualifications

• Five years’ experience as an Executive Assistant or Office Manager in a medium to large organisation.
• Demonstrated experience working with Executive/Senior level stakeholders.
• Proficient in G‑Suite applications.
• Demonstrated experience managing a small team.

Responsibilities

• Manage executives’ diaries through coordination and scheduling of meetings and appointments.
• Manage executives’ inboxes and prioritise action items.
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents.
• Manage meeting minutes and actions.
• Collect and prepare information required for presentations and reports.
• Manage correspondence between Executives and internal/external stakeholders.
• Manage expenses, credit card reconciliation and process invoices.
• Prepare and coordinate travel requirements and itinerary.
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator’s duties and responsibilities.

Skills

Executive support

Diary management

Stakeholder coordination

Team leadership

G‑Suite

Tools

G‑Suite

Job description

Select how often (in days) to receive an alert:

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you’ll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

In this 12 month fixed term contract parental leave cover position, you will provide high level support to two C-suite executives and other senior stakeholders. In addition, you will be responsible for the management and coordination of 2 Corporate Office administrative staff.

What’s on offer

• High profile executive support role
• Pyrmont head office with water views
• Market‑leading global environmental services organisation

What you’ll be responsible for

• Manage executives’ diaries through coordination and scheduling of meetings and appointments
• Manage executives’ inboxes and prioritise action items
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents
• Manage meeting minutes and actions
• Collect and prepare information required for presentations and reports
• Manage correspondence between Executives and internal/external stakeholders
• Manage expenses, credit card reconciliation and process invoices
• Prepare and coordinate travel requirements and itinerary
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator’s duties and responsibilities

What you’ll need to be successful

• Five years’ experience as an Executive Assistant or Office Manager in a medium to large organisation
• Demonstrated experience working with Executive/Senior level stakeholders
• Proficient in G‑Suite applications
• Demonstrated experience managing a small team

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

• Generous paid parental leave and a paid volunteer day
• Flexible and hybrid working arrangements
• Superannuation contributions on unpaid parental leave
• Fitness Passport and discounted health insurance
• Employee Assistance Program (Thrive) for you and your family
• Car allowances, novated leasing, and vehicle discounts
• Bonus and referral programs, plus employee share plan
• Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.