Executive Assistant

Veolia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Flexible and hybrid working

Parental leave benefits

Volunteer day

Professional development

Job summary

Veolia is seeking an experienced Executive Assistant/Office Manager for a 12-month fixed-term parental leave cover position based in Pyrmont, Sydney. You will provide high-level support to two C-suite executives and oversee two corporate office staff, ensuring smooth daily operations and efficient governance at the corporate level.

Key responsibilities include diary management, meeting preparation, travel coordination, and front desk oversight, working with senior stakeholders across the

Qualifications

• Five years' experience as an Executive Assistant or Office Manager.
• Experience working with Executive/Senior level stakeholders.
• Proficient in G-Suite applications.
• Demonstrated experience managing a small team.

Responsibilities

• Manage executives' diaries through coordination and scheduling of meetings and appointments.
• Manage executives' inboxes and prioritise action items.
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents.
• Manage meeting minutes and actions.
• Collect and prepare information required for presentations and reports.
• Manage correspondence between Executives and internal/external stakeholders.
• Manage expenses, credit card reconciliation and process invoices.
• Prepare and coordinate travel requirements and itinerary.
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator's duties and responsibilities.

Skills

Executive support

Diary management

Stakeholder management

Team leadership

G-Suite proficiency

Tools

G-Suite

Job description

Create positive change. Be a champion of Ecological Transformation.

Join Veolia, a global leader with over 170 years of experience, operating in 40+ countries with 220,000 employees worldwide, including 6,500 staff across 300 sites in Australia and New Zealand. As part of our team, you'll contribute to crucial environmental solutions through our innovative Water, Waste, Energy and Industrial Services, helping protect the environment and address essential human needs for a sustainable future.

The Opportunity

In this 12 month fixed term contract parental leave cover position, you will provide high level support to two C-suite executives and other senior stakeholders. In addition, you will be responsible for the management and coordination of 2 Corporate Office administrative staff.

What's on offer

High profile executive support role

Pyrmont head office with water views

Market-leading global environmental services organisation

What you'll be responsible for

• Manage executives' diaries through coordination and scheduling of meetings and appointments
• Manage executives' inboxes and prioritise action items
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents
• Manage meeting minutes and actions
• Collect and prepare information required for presentations and reports
• Manage correspondence between Executives and internal/external stakeholders
• Manage expenses, credit card reconciliation and process invoices
• Prepare and coordinate travel requirements and itinerary
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator's duties and responsibilities

What you'll need to be successful

Five years' experience as an Executive Assistant or Office Manager in a medium to large organisation

Demonstrated experience working with Executive/Senior level stakeholders

Proficient in G-Suite applications

Demonstrated experience managing a small team

Why Veolia?

At Veolia, we support our people both at work and beyond. Enjoy a comprehensive range of benefits designed to help you thrive, including:

Generous paid parental leave and a paid volunteer day

Flexible and hybrid working arrangements

Superannuation contributions on unpaid parental leave

Fitness Passport and discounted health insurance

Employee Assistance Program (Thrive) for you and your family

Car allowances, novated leasing, and vehicle discounts

Bonus and referral programs, plus employee share plan

Ongoing professional development and clear career pathways

Veolia is committed to ensuring every employee returns home safely every day under our Always Safe Charter.

Join a team that values your wellbeing, growth, and contribution—while making a real impact on the environment and our communities.

Fairness, Diversity & Inclusion

Veolia is committed to fostering a diverse, equitable, and inclusive workplace where everyone is valued and respected. We welcome applications from all backgrounds and are dedicated to providing a safe, supportive, and accessible environment. If you require adjustments to the recruitment process, please let us know so we can support you.

Discover more about our benefits, culture, and commitment to diversity at anz.veolia.com/careers.

We value your interest in our employment opportunities and commit to respond to all applications.

Veolia is committed to conducting recruitment in a fair, ethical and transparent manner based solely on merit. Candidates with direct or indirect personal/professional ties to Veolia and/or any third party related to Veolia business (including but not limited to Veolia's suppliers, customers, partners and competitors) must disclose this information.