Senior EA to C-Suite | 12-Month Parental Leave Cover

Veolia Environmental Services; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Flexible and hybrid working Arrangemts

Generous paid parental leave

Volunteer day

Fitness Passport

Employee Assistance Program (Thrive)

Job summary

Veolia Environmental Services in Sydney is seeking an experienced Executive Assistant/Office Manager to support two C-suite executives and senior stakeholders. The role also includes coordinating a small administrative team and overseeing front desk operations.

The position is a 12-month fixed-term contract with flexible hybrid working arrangements, based at the Pyrmont head office with water views. It offers exposure to a global leading environmental services organisation and opportunities for

Qualifications

• Five years’ experience as an Executive Assistant or Office Manager in a medium to large organisation.
• Demonstrated experience working with Executive/Senior level stakeholders.
• Proficient in G‑Suite applications.
• Demonstrated experience managing a small team.

Responsibilities

• Manage executives’ diaries through coordination and scheduling of meetings and appointments.
• Manage executives’ inboxes and prioritise action items.
• Assist with creation and preparation of meeting agendas, reports, presentations, letters and executive/departmental documents.
• Manage meeting minutes and actions.
• Collect and prepare information required for presentations and reports.
• Manage correspondence between Executives and internal/external stakeholders.
• Manage expenses, credit card reconciliation and process invoices.
• Prepare and coordinate travel requirements and itinerary.
• Oversee front desk functions and processes by managing Receptionist and Office Coordinator’s duties and responsibilities.

Skills

Executive support

Diary management

Stakeholder coordination

Team leadership

G‑Suite

Tools

G‑Suite

Job description

Veolia Environmental Services in Sydney is seeking an experienced Executive Assistant/Office Manager to support two C-suite executives and senior stakeholders. The role also includes coordinating a small administrative team and overseeing front desk operations.

The position is a 12-month fixed-term contract with flexible hybrid working arrangements, based at the Pyrmont head office with water views. It offers exposure to a global leading environmental services organisation and opportunities for