Business Operations & Tender Coordinator

Maxitool Group; Cairns Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Maxitool Group is seeking an organised and proactive administrator to join its head office south of Cairns. The role supports business managers across contract management, HR, tenders, and admin tasks in a dynamic multi-faceted environment.

Responsibilities include preparing marketing collateral, tender submissions, updating CMS sites, and coordinating onboarding for new staff. Excellent communication, file control, and confidentiality are essential.

Qualifications

• Strong computer skills with MS Office and Adobe suite.
• Experience in drafting business documents and proposals.
• Experience in marketing and social media basics.
• Exposure to website management/WordPress is a plus.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare presentation and promotional documents and marketing collateral.
• Collate information for tenders, grants and project proposals.
• Coordinate IT and telephony requests with external providers.
• Maintain document control registers and HR documentation.
• Update website and manage social media posts.
• Assist in onboarding and visa/work permit processes for staff.
• Support contract management, insurance docs and claims.
• Provide general administrative support and handle ad hoc tasks.

Skills

MS Office

Adobe Acrobat Pro

Creative Cloud

Canva

WordPress

Excellent communication

Document control

HR functions exposure

Confidentiality

Time management

Tools

Microsoft Office Suite

Adobe Creative Cloud

Canva

Photoshop

Illustrator

WordPress

CMS software

Job description

Maxitool Group is seeking an organised and proactive administrator to join its head office south of Cairns. The role supports business managers across contract management, HR, tenders, and admin tasks in a dynamic multi-faceted environment.

Responsibilities include preparing marketing collateral, tender submissions, updating CMS sites, and coordinating onboarding for new staff. Excellent communication, file control, and confidentiality are essential.