Office Operations Lead

Rashi Joshi; Sydney; On-site; AUD 80,000 - 85,000; Full time

Job summary

Maxibility Pty Ltd in NSW is seeking an experienced Office Manager to oversee day-to-day administrative operations, ensuring efficiency, productivity, and a positive work environment.

The role involves coordinating office activities, managing administrative staff, supporting budgeting and HR tasks, maintaining records, and providing executive support including calendars, travel, meetings, and reports.

Qualifications

• AQF Diploma or higher qualification and minimum 1 year of relevant experience.

Responsibilities

• Coordinate daily office operations, supplies, and equipment to keep the business running smoothly.
• Maintain electronic and physical filing systems, ensuring business records stay confidential and accurate.
• Manage office maintenance, vendors, and service contracts, and handle incoming/outgoing mail and correspondence.
• Allocate workspace and equipment according to operational needs.
• Support budgeting, expense tracking, financial reporting, and processing of invoices, purchase orders, and reimbursements.
• Liaise with accounting to ensure payments are made on time and records stay accurate.
• Assist with recruitment, onboarding, training, and maintaining employee records, schedules, leave, and timesheets.
• Supervise administrative staff performance and help foster a positive workplace culture.
• Provide executive support - managing calendars, travel, meetings and prepare reports, presentations, and correspondence, plus organize company events and conferences.
• Ensure compliance with company policies, health and safety regulations, and relevant legislation, while developing and updating office procedures.

Skills

Organisational skills

Administrative management

Financial budgeting

Office software

Communication skills

Education

AQF Diploma or higher

Job description

Maxibility Pty Ltd in NSW is seeking an experienced Office Manager to oversee day-to-day administrative operations, ensuring efficiency, productivity, and a positive work environment.

The role involves coordinating office activities, managing administrative staff, supporting budgeting and HR tasks, maintaining records, and providing executive support including calendars, travel, meetings, and reports.