Office & Operations Administrator

Benmax; Canberra; On-site; AUD 60,000 - 76,000; Full time

Job summary

Benmax, a Canberra-based provider of fabrication and cooling solutions for data centre infrastructure, is seeking an Office & Operations Administrator to keep the Fabrication team running smoothly and to manage purchasing and coordination with suppliers.

You will handle reception, purchase orders, invoices, procurement, and supplier negotiations, ensuring on-time deliveries. The role requires 3+ years of office admin experience, strong organisation, and excellent communication.

Qualifications

• At least 3 years’ experience in office administration or operations support.
• Experience processing purchase orders, invoices and general purchasing.
• Proficient with Microsoft Office and basic accounting/project software.
• Strong organisation and time management with attention to detail.
• Excellent communication and interpersonal skills.
• Year 12 Certificate; related tertiary qualification highly regarded.
• Background in logistics or manufacturing is desirable.

Responsibilities

• Provide reception support and keep the office running smoothly, including stationery, kitchen supplies and general admin duties like filing and couriers.
• Assist with invoice processing and coordinate vehicle registrations and servicing records.
• Source, order and manage procurement of materials, components and equipment, liaising with suppliers on pricing, availability and specifications.
• Raise and manage purchase orders, and support supplier negotiations for cost effective outcomes.
• Track orders through to delivery, monitoring backorders and lead times and escalating issues where needed.
• Check goods received against purchase orders and maintain accurate supplier and order records, preparing reports as required.

Skills

Office administration

Operations support

Supplier relationships

Communication skills

Time management

Education

Year 12 Certificate

Tools

Microsoft Office

Accounting software

Job description

We believe our people are at the heart of everything we do here at Benmax. As a proud business with 40 years of experience, we've built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth.

From commercial mechanical services to innovative cooling solutions supporting Australia's AI and data centre infrastructure, we're continuing to grow, and we're looking for an Office & Operations Administrator to join our Fabrication team.

About The Role

As our Office & Operations Administrator, you'll keep the office running smoothly while supporting the purchasing and coordination side of our Fabrication division. You'll be the first point of contact for visitors and callers, and a key link between our suppliers and the wider team, helping to make sure materials and services arrive accurately and on time.

We're looking for someone organised, personable and comfortable managing a few things at once. You'll bring a proactive approach to problem solving and enjoy building relationships with suppliers and colleagues alike.

What you'll be doing

• Provide reception support and keep the office running smoothly, including stationery, kitchen supplies and general admin duties like filing and couriers
• Assist with invoice processing and coordinate vehicle registrations and servicing records
• Source, order and manage procurement of materials, components and equipment, liaising with suppliers on pricing, availability and specifications
• Raise and manage purchase orders, and support supplier negotiations for cost effective outcomes
• Track orders through to delivery, monitoring backorders and lead times and escalating issues where needed
• Check goods received against purchase orders and maintain accurate supplier and order records, preparing reports as required

About You

You’ll have hands on experience in an office administration or operations support role, and feel confident managing purchasing and supplier relationships. You’re organised, communicate well and enjoy keeping things on track.

You’ll Have

• At least 3 years’ experience in office administration, operations support or a similar role
• Experience processing purchase orders, invoices and general purchasing
• Confident using Microsoft Office Suite of Products and basic accounting or project software
• Strong organisation and time management, with a sharp eye for detail when juggling multiple tasks
• Excellent communication and interpersonal skills
• Year 12 Certificate (a tertiary qualification in Administration, Business or Management is highly regarded)
• Background in logistics, manufacturing or a similar operational setting (desirable)