Operations Admin Manager & Executive Assistant

Tool & Instrument Engineering; Gold Coast City; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

Superannuation

Job summary

Tool & Instrument Engineering is seeking an Administration Manager and Executive Assistant in Burleigh Heads, Queensland. You will manage logging in of service jobs, handle general admin tasks, answer phones, and run reports using company systems.

Join a full-time role that partners with the Managing Director to ensure smooth operations, data accuracy, and strong customer relations on site with our team and stakeholders.

Qualifications

• Proven experience as an administrative assistant or similar role within a manufacturing/production environment is advantageous
• Excellent organisational skills with exceptional attention to detail
• Ability to manage multiple tasks simultaneously while meeting deadlines
• Strong communication skills (both written and verbal)
• Proficiency in Microsoft Office Suite (Word, Excel)
• Familiarity with general office equipment such as printers, copiers, and scanners
• Experience managing a small administrative team or overseeing administrative functions is required.

Responsibilities

• Efficiently manage the logging in of jobs for service and ensure accurate data entry
• Efficiently manage and perform various general administrative tasks, including filing documents and organising office supplies
• Efficiently handle incoming phone calls promptly, providing excellent customer service by addressing inquiries or redirecting calls to the appropriate person
• Efficiently run day-to-day reports using company systems or software to track job status or gather relevant information as required
• Efficiently manage and administer the flow of jobs by coordinating with different departments to ensure smooth operations
• Proficiently use Microsoft Office Suite (Word, Excel) for creating documents, spreadsheets or presentations as needed
• Work effectively with in-house programmes/software specific to the manufacturing industry
• Efficiently work alongside the Managing Director to full tasks and proceedures required to deliver positive ooutcomes on site and with our customers and stake holders

Skills

Administrative support

Data entry

Communication

Team management

Tools

Microsoft Office

In-house programs

Job description

Tool & Instrument Engineering is seeking an Administration Manager and Executive Assistant in Burleigh Heads, Queensland. You will manage logging in of service jobs, handle general admin tasks, answer phones, and run reports using company systems.

Join a full-time role that partners with the Managing Director to ensure smooth operations, data accuracy, and strong customer relations on site with our team and stakeholders.