Business Administrator

Maxitool Group; Cairns Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Maxitool Group is seeking an organised and proactive administrator to join its head office south of Cairns. The role supports business managers across contract management, HR, tenders, and admin tasks in a dynamic multi-faceted environment.

Responsibilities include preparing marketing collateral, tender submissions, updating CMS sites, and coordinating onboarding for new staff. Excellent communication, file control, and confidentiality are essential.

Qualifications

• Strong computer skills with MS Office and Adobe suite.
• Experience in drafting business documents and proposals.
• Experience in marketing and social media basics.
• Exposure to website management/WordPress is a plus.
• Excellent verbal and written communication skills.

Responsibilities

• Prepare presentation and promotional documents and marketing collateral.
• Collate information for tenders, grants and project proposals.
• Coordinate IT and telephony requests with external providers.
• Maintain document control registers and HR documentation.
• Update website and manage social media posts.
• Assist in onboarding and visa/work permit processes for staff.
• Support contract management, insurance docs and claims.
• Provide general administrative support and handle ad hoc tasks.

Skills

MS Office

Adobe Acrobat Pro

Creative Cloud

Canva

WordPress

Excellent communication

Document control

HR functions exposure

Confidentiality

Time management

Tools

Microsoft Office Suite

Adobe Creative Cloud

Canva

Photoshop

Illustrator

WordPress

CMS software

Job description

Based at the head office just south of Cairns, you will be working for a group of businesses that employ over 600 people in a variety of full-time, part-time and casual roles. This is a pivotal role that manages a variety of independent tasks in addition to providing support to the business managers in a range of areas such as contract management, marketing, HR, tenders and general administrative support, with duties varying from day to day depending on the immediate requirements.

Main duties

• Prepare presentation & promotional documents, templates and other marketing collateral
• Collate information and manage the process fortenders, grant submissions and similar project proposals
• Coordinate IT and telephony requests - single point liaison with external IT providers re licenses, logins, access levels, etc.
• Maintain document control registers, IT & telephone registers and similar
• Maintenance of website updates and social media functionsincluding regular posts
• Policy and procedure implementation and/or review using a HR subscription service together with researching relevant information if required
• Preparation of employment contracts & drafting position descriptions
• Oversee the brand management and document control functions
• Assist in the onboarding coordination of new employees
• Manage visa and work permit applications for overseas staff
• Enter incident reports and safety data into STEMS safety management system
• Organise safety meetings, take & distribute minutes
• Assist in contractor management and insurance documentation & claims
• Occasional booking of freight and similar logistics functions
• Assist & support the mobilisation of crews to sites including site inductions & ticket renewals
• Provide general administrative and clerical support
• Occasional sundry tasks such as collecting the mail, managing walk-ins, undertaking errands (using any available Company vehicle)

Skills and Experience

• Exceptional computer skills with solid experience in a range of software packages and web-based programmes such as: Microsoft Office, Adobe Acrobat Pro & Creative Cloud, Canva, Photoshop, Illustrator (or similar), work management software and website CMS software
• Prior experience in preparing and writing high level business documents
• Experience in marketing and the use of social media platforms
• Exposure to website management/editing (Wordpress administration experience an advantage)
• Fantastic communication skills, both verbal & written
• Document control experience
• Exposure to HR functions including employment contracts and associated compliance requirements
• The ability to use, initiate and maintain a high degree of confidentiality, discretion, and judgement whilst maintaining a strong customer service approach
• Highly organised with excellent time management skills
• Able to multitask and appropriately manage conflicting priorities whilst maintaining a high level of accuracy and attention to detail
• Some contract management experience would be an advantage although not essential
• Passionate, proactive, reliable & trustworthy
• Current Driver's License (manual license preferred)

Days will be Mon - Thurs, hours negotiable with the successful applicant.

Applicants must have the right to live and work in Australia.