Office & Operations Administrator

Benmax Pty; Canberra; On-site; AUD 65,000 - 75,000; Full time

Job summary

Benmax Pty in Canberra is seeking an Office & Operations Administrator to keep the Fabrication division running smoothly. You’ll be the first point of contact for visitors and callers, and you’ll coordinate purchasing to ensure timely delivery of materials and services.

This role suits an organised, proactive person who enjoys supplier relations and multi-tasking, with growth opportunities within a 40-year Australian business.

Qualifications

• Minimum 3 years in office administration or operations support.
• Experience processing purchase orders, invoices and general purchasing.
• Proficient in Microsoft Office and basic accounting/project software.
• Strong organisation and time management with attention to detail.
• Excellent communication and interpersonal skills.
• Year 12 Certificate; tertiary qualification in Administration/Business/Management highly regarded.

Responsibilities

• Provide reception support and keep the office running smoothly (stationery, couriers, filing).
• Assist with invoice processing and coordinate vehicle registrations and servicing records.
• Source, order and manage procurement of materials; liaise with suppliers on pricing and availability.
• Raise and manage purchase orders; support supplier negotiations for cost effectiveness.
• Track orders to delivery; monitor backorders and lead times; escalate issues as needed.
• Check goods received against POs and maintain supplier/order records; prepare reports.

Skills

Office administration

Operations support

Communication

Time management

Detail orientation

Interpersonal skills

Logistics background

Purchasing

Education

Year 12 Certificate

Tools

Microsoft Office

Accounting software

Job description

We believe our people are at the heart of everything we do here at Benmax. As a proud business with 40 years of experience, we've built our reputation by delivering quality solutions, investing in our people and creating opportunities for growth.

From commercial mechanical services to innovative cooling solutions supporting Australia's AI and data centre infrastructure, we're continuing to grow, and we're looking for an Office & Operations Administrator to join our Fabrication team.

About the role

As our Office & Operations Administrator, you'll keep the office running smoothly while supporting the purchasing and coordination side of our Fabrication division. You'll be the first point of contact for visitors and callers, and a key link between our suppliers and the wider team, helping to make sure materials and services arrive accurately and on time.

We're looking for someone organised, personable and comfortable managing a few things at once. You'll bring a proactive approach to problem solving and enjoy building relationships with suppliers and colleagues alike.

What you'll be doing

• Provide reception support and keep the office running smoothly, including stationery, kitchen supplies and general admin duties like filing and couriers
• Assist with invoice processing and coordinate vehicle registrations and servicing records
• Source, order and manage procurement of materials, components and equipment, liaising with suppliers on pricing, availability and specifications
• Raise and manage purchase orders, and support supplier negotiations for cost effective outcomes
• Track orders through to delivery, monitoring backorders and lead times and escalating issues where needed
• Check goods received against purchase orders and maintain accurate supplier and order records, preparing reports as required

About you

You'll have hands on experience in an office administration or operations support role, and feel confident managing purchasing and supplier relationships. You're organised, communicate well and enjoy keeping things on track.

You'll have:

• At least 3 years' experience in office administration, operations support or a similar role
• Experience processing purchase orders, invoices and general purchasing
• Confident using Microsoft Office Suite of Products and basic accounting or project software
• Strong organisation and time management, with a sharp eye for detail when juggling multiple tasks
• Excellent communication and interpersonal skills
• Year 12 Certificate (a tertiary qualification in Administration, Business or Management is highly regarded)
• Background in logistics, manufacturing or a similar operational setting (desirable)