Branch Admin

Eastern States Engineering Group; Brisbane; On-site; AUD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive remuneration

Long-term employment

Team-focused environment

Growth opportunities

Job summary

ESE Aus Group is seeking a Branch Admin to run our Brisbane office, acting as the welcoming face and ensuring smooth daily operations. You will handle front desk duties, purchasing, and general admin support, contributing to efficient branch performance.

The role requires attention to detail, autonomy, and strong communication within a team. Experience in manufacturing and a certificate in office administration are preferred.

Qualifications

• Relevant Certificate in Office Administration.
• Familiar with Microsoft Software such as MS Word, Excel.
• Good working knowledge of MYOB will be an added advantage.

Responsibilities

• Manage the front desk, greeting visitors and handling calls.
• Place daily branch orders, manage quotations and purchase orders.
• Process invoices, timesheets, reimbursements and payroll support.
• Maintain QA/QC documentation and assist clients with quality docs.
• Schedule servicing for fleet and equipment and track NHVR compliance.
• Coordinate day-to-day office administration and drive process improvements.
• Oversee housekeeping and general office care.

Skills

Customer service

Attention to detail

Organisational skills

Communication

Teamwork

Autonomy

Education

Certificate in Office Administration

Tools

MS Word

Excel

MYOB

Job description

ESE Aus Group is a family-owned Australian business specialising in steel fabrication and framing, with operations in Rocklea (QLD), Kwinana (WA) and Edinburgh (SA).

At Eastern States Engineering, we deliver high-quality steel solutions for modular, residential and commercial construction projects. Backed by over 30 years of industry experience, we pride ourselves on quality workmanship, practical solutions and reliable project delivery.

We are seeking an experienced and motivated Branch Admin to join our team.

Our Company

ESE Aus Group is a family-owned Australian business specialising in steel fabrication and framing, with operations in Rocklea (QLD), Kwinana (WA) and Edinburgh (SA).

At Eastern States Engineering, we deliver high-quality steel solutions for modular, residential and commercial construction projects. Backed by over 30 years of industry experience, we pride ourselves on quality workmanship, practical solutions and reliable project delivery.

We are seeking an experienced and motivated Branch Admin to join our team.

About the Role

We are seeking an organised, approachable and enthusiastic person with a can-do attitude to run and take ownership of our Brisbane branch. You will be the welcoming face of our office, ensuring daily operations run smoothly and making sure the office is well looked after. This is a varied, hands-on role where you will be the go-to person for daily office operations, purchasing, and general admin support.

Key Responsibilities

• Reception & Office Operations: Manage the front desk, including answering calls, greeting visitors, ordering office, kitchen and workshop supplies, coordinating building maintenance, and maintaining company registers.

• Purchasing & Supplier Management: Place daily branch orders, manage quotations and purchase orders, track deliveries to ensure goods are received on time, and establish new supplier accounts.

• Accounts & Payroll Support: Complete three-way matching of invoices, purchase orders (POs) and delivery dockets, and maintain up-to-date records in a shared spreadsheet. Process employee reimbursements and prepare weekly timesheets, leave forms and labour hire hours.

• Quality & Document Control: File and be compliance with QA/QC documentation, send quality documentation to clients.

• Fleet & Equipment Compliance: Schedule servicing and inspections for company utes, trucks, cranes, and workshop equipment. Track driver run sheets, vehicle registrations, and NHVR compliance.

• General Administration & Continuous Improvement: Coordinate day-to-day office administration and take ownership of ad hoc projects, ongoing maintenance and process improvements.

• Daily Housekeeping & Office Care: Oversee the general office environment.

Qualifications

• Relevant Certificate in Office Administration.

• Familiar with Microsoft Software such as MS Word, Excel.

• Good working knowledge of MYOB will be an added advantage.

Skills

• Customer service skills.

• Exceptional attention to detail.

• Ability to work autonomously and in a team environment, as well as provide support to other members of the property management team.

• Excellent organisational and time management skills.

• Great communication skills.

• Ability to work independently but also within a team environment.

• A can-do attitude and be proactive.

Experiences

• 2 years of experience in office administration.

• Proven experience in the manufacturing industry.

• Experience in a reception or administration role.

• Experience in a receptionist or administrative.

• Strong attention to detail and organisational skills

• Ability to manage multiple tasks efficiently.

What We Offer

• Competitive remuneration based on skills and experience

• Stable, long-term employment opportunity

• Supportive and team-focused work environment

• Opportunity to contribute to a well-established and growing business