Reception & Admin Specialist - Flexible Hours

Engineering Applications Pty Ltd; City of Brisbane; On-site; AUD 50,000 - 65,000; Full time

Job summary

Engineering Applications Pty Ltd is seeking a professional Reception & Administration Assistant to join our Hemmant office. This full-time role offers flexible start/finish times to support family commitments while meeting business needs.

You will be the first point of contact for clients, suppliers and visitors, providing courteous service and general office support. Occasional assistance with finance duties, including AP/AR, may be required during peak workloads.

Qualifications

• Previous experience in a Reception, Administration or Office Support role.
• Friendly, professional and customer-focused approach.
• Strong communication and interpersonal skills.
• Excellent organisational skills with the ability to prioritise tasks.
• A high level of attention to detail and accuracy.
• Exposure to Accounts Payable and/or Accounts Receivable processes would be highly regarded.

Responsibilities

• Answer incoming calls and direct enquiries.
• Greet visitors, clients and suppliers in a courteous and professional manner.
• Provide administrative support to managers and employees across the business.
• Assist with document preparation, quotations, correspondence and customer communications.
• Filing, scanning, photocopying, archiving and general office administration.
• Booking travel and accommodation.
• Coordinating catering requirements for meetings and events.
• Ordering and maintaining office stationery, uniforms and consumable supplies.
• Collecting and distributing incoming mail.
• Building and maintaining positive relationships with clients, suppliers and stakeholders.
• Assisting the finance team with Accounts Payable and Accounts Receivable functions during peak workload periods.
• Processing supplier invoices and maintaining supporting documentation.
• Assisting with customer invoicing and account administration.
• Providing general administrative support to the finance department as required.

Skills

Reception experience

Administration

Customer service

Microsoft Office

Communication skills

Attention to detail

Teamwork

Tools

Microsoft Office

Job description

Engineering Applications Pty Ltd is seeking a professional Reception & Administration Assistant to join our Hemmant office. This full-time role offers flexible start/finish times to support family commitments while meeting business needs.

You will be the first point of contact for clients, suppliers and visitors, providing courteous service and general office support. Occasional assistance with finance duties, including AP/AR, may be required during peak workloads.