Bid & Proposal Writer

Convergint Asia Pacific; Sydney; Presencial; AUD 70.000 - 95.000; Jornada completa

Descripción de la vacante

Convergint Asia Pacific is seeking an experienced Bid & Proposal Writer to craft clear, persuasive, compliant proposals across the Oceania region. You’ll collaborate with Sales, Pre-Sales, Engineering and Operations to convert complex requirements into compelling submissions.

You’ll contribute to developing reusable content, manage multiple opportunities, and use AI tools to support drafting and quality reviews, ensuring accuracy and brand alignment.

Formación

• Experience writing tenders, bids or proposals for complex business responses.
• Exceptional business writing for executive and technical audiences.

Responsabilidades

• Write and tailor executive summaries, value propositions, solution narratives and customer presentations.
• Develop responses addressing priorities, evaluation criteria, business outcomes and differentiators.
• Edit and proofread content for clarity, tone and accuracy.
• Engage with subject matter experts to gather required information.
• Translate complex technical input into clear customer language.
• Analyze requirements and ensure compliant submission formatting.
• Coordinate inputs, reviews and milestones across multiple opportunities.
• Prepare professional proposal documents and presentations using approved templates.
• Manage reusable proposal content for efficiency.

Conocimientos

Tender writing

Customer messaging

Editorial quality

SME engagement

Attention to detail

Stakeholder management

Organization

Ms Word/PowerPoint

AI-assisted drafting

Industry knowledge

Herramientas

Microsoft Word

PowerPoint

SharePoint

CRM systems

Document management

Descripción del empleo

Convergint is seeking an experienced and highly skilled Bid & Proposal Writer to join our Oceania Sales team. In this role, you’ll develop clear, persuasive and compliant proposals, tenders, RFIs, RFQs, EOIs, prequalification submissions and customer presentations that support our sales business across the region.

You’ll work closely with Sales, Pre-Sales, Engineering, Estimating, Operations and Service teams to turn customer requirements, sales strategy and complex technical information into compelling, customer-focused submissions.

This is also a foundational role in the development of Convergint’s Oceania Pursuit capability, providing an exciting opportunity to help shape how we approach proposals, bids and strategic pursuits as the team grows.

About the role

The Bid & Proposal Writer is responsible for the content, structure, editorial quality and submission readiness of Convergint’s customer responses.

You’ll analyse customer requirements, coordinate input from subject matter experts and translate complex technical and operational information into clear and persuasive customer language. You’ll develop responses focused on customer priorities, evaluation criteria, business outcomes, risk reduction, value and differentiators while ensuring submissions are accurate, compliant and professionally presented.

Working across multiple concurrent opportunities, you’ll also help build and maintain reusable proposal content and improve the way Convergint manages future pursuits.

Your responsibilities will include

• Proposal Writing & Customer Messaging: Write and tailor executive summaries, value propositions, solution narratives, methodologies, capability statements and customer presentations.
• Persuasive Responses: Develop customer-focused submissions addressing priorities, evaluation criteria, business outcomes, risk reduction, value and differentiators.
• Editing & Quality: Edit and proofread content for clarity, consistency, tone, structure and factual accuracy.
• Subject Matter Expert Engagement: Conduct structured interviews and work with Pre-Sales, Engineering, Estimating, Operations, Service and other subject matter experts to gather required information.
• Technical Translation: Translate complex technical and operational input into clear customer language while preserving the approved meaning.
• RFP Analysis & Compliance: Analyse customer requirements, evaluation criteria, mandatory returnables and submission instructions, using compliance matrices to ensure responses are complete and correctly formatted.
• Bid Coordination: Coordinate response inputs, internal review dates and submission milestones across multiple concurrent opportunities, escalating delays, gaps or resource constraints early.
• Proposal QA: Check consistency across written responses, technical schedules, pricing, drawings, appendices and supporting evidence and complete final editorial and quality reviews before submission.
• Document Preparation: Prepare professional proposal documents and presentations using approved Convergint templates and brand standards.
• Knowledge Management: Maintain reusable proposal content, case studies, project references, CVs, certifications and customer-specific responses to improve efficiency across future pursuits.
• AI-Assisted Working: Use approved Convergint AI tools to support analysis, drafting, editing and quality review, ensuring all outputs are verified before use.
• Post-Bid Support: Support clarifications, presentations and post-bid reviews and capture useful content and lessons for future pursuits.

What we’re looking for

• Experience: Demonstrated experience writing tenders, bids, proposals or other complex business responses.
• Business Writing: Exceptional writing, editing and document-structuring capability for both executive and technical audiences.
• Customer Focus: Strong ability to interpret customer requirements and develop persuasive responses aligned with their priorities and evaluation criteria.
• Technical Translation: Strong interviewing, questioning and information-synthesis skills, with the ability to translate technical or commercial information into clear customer language.
• Attention to Detail: Exceptional quality-control and compliance discipline, with the ability to identify gaps, inconsistencies and unsupported claims.
• Stakeholder Management: Ability to influence and constructively challenge subject matter experts without direct authority.
• Organisation: Ability to manage multiple deadlines and concurrent pursuits, prioritise effectively and escalations issues early.
• Technology Skills: Strong Microsoft Word and PowerPoint capability, with experience using SharePoint, CRM or document-management systems.
• AI Capability: Practical experience using generative AI or writing-assistance tools, supported by strong verification and confidentiality discipline.
• Industry Experience: Experience within electronic security, audiovisual, ICT, data centres, critical infrastructure, construction, engineering, technology or complex services is highly desirable.
• Licence/Registration: Private Security Individual Registration.

Ready to Take Your Career to the Next Level?

If you’re an accomplished proposal writer who can turn complex information into clear, persuasive and compelling customer submissions, we want to hear from you!

Applications will only be accepted from Australian citizens or permanent residents.

Please note that only shortlisted candidates will be contacted.