Bid Coordinator — Drive High-Impact Tender Submissions

Fleetwood; New South Wales; Presencial; AUD 65.000 - 85.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Paid parental leave

Employee discounts

Wellbeing initiatives

Flexible salary packaging options

Descripción de la vacante

Fleetwood Australia is seeking a detail-focused Bid Coordinator to join the NSW team, reporting to the Sales Manager. You will coordinate bid submissions, support lead generation, and ensure opportunities progress smoothly from enquiry to handover across multiple departments.

Ideal candidates are highly organised, proactive, with digital literacy and a desire to learn and grow within bids, sales, and commercial operations. A long-term career path in bids and business development is offered.

Formación

• Previous experience in administration, coordination, sales support, customer service, bid coordination or a similar role.
• Strong organisational skills and the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to producing accurate work.
• Strong digital literacy and confidence using Microsoft Office applications.
• Experience with Microsoft Project, Adobe Suite or tender management platforms will be highly regarded.
• Ability to build relationships and work collaboratively with a wide range of stakeholders.
• Proactive, motivated and willing to learn new skills.
• Comfortable following up actions and holding stakeholders accountable to deadlines.
• Strong problem-solving and analytical skills.
• Able to work independently while contributing positively to a team environment.
• Interest in developing a career within bids, sales, business development or commercial operations.

Responsabilidades

• Coordinate tender review meetings and support the bid process from initiation through to submission.
• Review tender documentation and identify key requirements, deadlines and response criteria.
• Assist in the preparation, compilation and submission of high-quality tender responses.
• Liaise with internal stakeholders to ensure information is collected, reviewed and submitted on time.
• Maintain and update bid schedules, project plans and submission timelines.
• Follow up stakeholders to ensure deliverables remain on track and deadlines are met.
• Support lead generation activities and assist with qualification of incoming opportunities.
• Monitor tender portals and identify relevant opportunities for the sales team.
• Assist with data collection, reporting and maintenance of sales and opportunity information within internal systems.
• Coordinate project handovers and assist with the preparation of award documentation.
• Organise and facilitate internal meetings, maintaining records and action items.
• Support customer engagement activities and provide administrative assistance to the sales team.
• Collaborate with Bid Managers, Sales Managers, Estimators and Project Teams to deliver successful outcomes.
• Contribute ideas and improvements that enhance bid quality, efficiency and process effectiveness.
• Ensure compliance with WHSEQ requirements and company standards.

Conocimientos

Administration

Coordination

Sales support

Customer service

Bid coordination

Organisational skills

Communication

Attention to detail

Digital literacy

Office suite

Herramientas

Microsoft Project

Adobe Suite

Tender management platforms

Descripción del empleo

Fleetwood Australia is seeking a detail-focused Bid Coordinator to join the NSW team, reporting to the Sales Manager. You will coordinate bid submissions, support lead generation, and ensure opportunities progress smoothly from enquiry to handover across multiple departments.

Ideal candidates are highly organised, proactive, with digital literacy and a desire to learn and grow within bids, sales, and commercial operations. A long-term career path in bids and business development is offered.