Bid & Tender Submissions Lead

Forge Solutions; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Forge Solutions in Melbourne is seeking a highly organised Bid & Tender Coordinator to join the Precontracts team in a full-time role. You will coordinate bids from release to final submission, ensuring compliance and timely delivery.

You’ll work with the Precontracts Manager across multiple live tenders, maintaining documentation and coordinating inputs from various teams to produce polished proposals that meet deadlines.

Qualifications

• Highly organised and proactive, with strong attention to detail.
• Experience coordinating bids, tenders or submissions is highly regarded.
• Excellent document formatting and version control skills.

Responsibilities

• Coordinate tenders, RFTs, RFQs, EOIs and prequalification submissions.
• Set up and maintain tender folders, bid plans, schedules and submission requirements.
• Monitor tender portals for opportunities, addenda and changes.
• Review tender documentation and track compliance and returnable schedules.
• Coordinate inputs from estimators, project teams and commercial teams.
• Track actions and deadlines across multiple live bids.
• Support tender kick-offs, reviews and submission milestones.
• Format and produce polished, professional tender documents.
• Maintain tender libraries and records.

Skills

Organised

Attention to detail

MS Office

Bid/tender coordination

Tools

Microsoft Word

Excel

PowerPoint

Microsoft 365

Job description

Forge Solutions in Melbourne is seeking a highly organised Bid & Tender Coordinator to join the Precontracts team in a full-time role. You will coordinate bids from release to final submission, ensuring compliance and timely delivery.

You’ll work with the Precontracts Manager across multiple live tenders, maintaining documentation and coordinating inputs from various teams to produce polished proposals that meet deadlines.