Bid Coordinator - Contract

Bluestone; Melbourne; Hybrid; AUD 90,000 - 110,000; Part time

Benefits offered by this job

Hybrid after induction

Ongoing work into the new year

Job summary

Bluestone is seeking a part-time Bid Coordinator to provide contract bid support through to Christmas and beyond. You’ll back up the Bid Manager across VIC tenders, formatting documents, building collateral, and ensuring timely submissions.

Role requires 2+ years in bid coordination, strong InDesign skills, and ability to manage deadlines with high accuracy. Hybrid after induction; approx. 25 hours per week.

Qualifications

• 2+ years in a Bid Coordinator role or similar
• Strong InDesign skills (this is a must)
• Comfortable working across Word, Acrobat and the Adobe Suite
• Organised and accurate under tender deadlines
• Available immediately for approx. 25 hrs/week

Responsibilities

• Format tenders, EOIs and capability statements using InDesign templates.
• Build CVs, project profiles and supporting collateral.
• Complete tender forms and returnable schedules.
• Cross-check submissions against tender briefs before lodgement.
• chase content from estimating, project and safety teams to deadlines.
• Proofread and maintain version control through final sign-off.

Skills

Bid coordination experience

Organised and accurate under deadlines

Strong communication

Tools

InDesign

Word

Acrobat

Adobe Suite

Job description

About the Role
Our client, a leading fitout and refurbishment head contractor, needs contract bid support through to Christmas. They’d like a go-to person they can bring back in when tender volume picks up in the new year. You’ll support the Bid Manager across VIC tenders.

Roles & Responsibilities

• Formatting tenders, EOIs and capability statements in InDesign using existing brand templates
• Building CVs, project profiles and supporting collateral
• Completing tender forms and returnable schedules
• Cross-checking submissions against the tender brief before lodgement
• Chasing content from estimating, project and safety teams to deadline
• Proofreading and version control through to final sign-off

About You

• 2+ years in a Bid Coordinator role, ideally with a commercial builder or fitout contractor
• Strong InDesign skills (this is a must)
• Comfortable working across Word, Acrobat and the Adobe Suite
• Organised and accurate under tender deadlines
• Available immediately for approx. 25 hrs/week

What’s on Offer

• $65–$80/hr + super (depending on experience)
• Flexible hours, around 25 per week
• Hybrid after an initial in-office induction
• Ongoing work into the new year as tenders come through
• Leading fitout builder with a strong pipeline

The Builder
A CBD-based fitout and refurbishment head contractor working with blue-chip clients across workplace, lobby upgrade and refurbishment projects. They’ve grown steadily on repeat business and have a strong bid team you’ll slot straight into.