Senior Bid & Submission Coordinator

Martinus Group; Sutherland Shire Council; On-site; AUD 70,000 - 100,000; Full time

Job summary

Salix is seeking a proactive Bid & Submissions Coordinator to join our Sydney team. The role focuses on coordinating end-to-end bids, ensuring accuracy, engaging submissions, and timely delivery. You'll work with internal teams and stakeholders to balance priorities and maintain high-quality content.

The ideal candidate has experience in bid coordination, strong organisation, and excellent writing/editing skills. A collaborative mindset and a commitment to exceptional submissions are essential.

Qualifications

• Experience in bid coordination, tender submissions, proposal writing, marketing coordination or a similar role.
• Exceptional organisational and time-management skills, with the ability to manage multiple deadlines and competing priorities.
• Strong written communication and editing skills, with an eye for detail and a knack for making information clear and compelling.
• Advanced skills in Microsoft Office, particularly Word and PowerPoint, with confidence formatting professional documents.
• A collaborative approach and the confidence to engage with stakeholders across different teams and levels.
• Initiative, a proactive mindset and the ability to take ownership of tasks from start to finish.
• A commitment to accuracy, consistency and producing high-quality work under pressure.

Responsibilities

• Coordinate bids and submissions from initial opportunity through to final lodgement, ensuring deadlines and requirements are met.
• Manage submission schedules, timelines and document registers to keep everyone on track.
• Develop and coordinate content by gathering information, drafting responses and refining material for clarity, consistency and impact.
• Collaborate with stakeholders across the business to source information, expertise, project examples and supporting documentation.
• Prepare and format documents to a high standard, ensuring submissions are professional, consistent and aligned with brand guidelines.
• Maintain bid libraries and templates, keeping content current, accurate and easy to access.
• Review and quality-check submissions, checking compliance, accuracy, presentation and attention to detail before lodgement.
• Identify opportunities to improve processes, templates and ways of working to make future submissions even stronger.

Skills

Bid coordination

Tender submissions

Proposal writing

Marketing coordination

Organisational skills

Time-management

Written communication

Editing

Tools

Microsoft Word

PowerPoint

Job description

At Salix, we're looking for a proactive, highly organised Bid & SubmissionsCoordinator to join our Sydney team. This is a great opportunity for someone who thrives on bringing people together, managing deadlines and turning complex information into polished, compelling submissions.

If you love a well-run process, take pride in the finer details and enjoy working collaboratively to deliver high-quality outcomes, we'd love to hear from you.

As our Bid & Submissions Coordinator, you'll play a key role in coordinating the end-to-end bid and submission process, ensuring every response is accurate, engaging, professionally presented and delivered on time.

Working closely with internal teams and key stakeholders, you'll help manage competing priorities, coordinate content and keep submissions moving seamlessly from brief to final delivery.

You'll be:

• Coordinate bids and submissions from initial opportunity through to final lodgement, ensuring deadlines and requirements are met.
• Manage submission schedules, timelines and document registers to keep everyone on track.
• Develop and coordinate content by gathering information, drafting responses and refining material for clarity, consistency and impact.
• Collaborate with stakeholders across the business to source information, expertise, project examples and supporting documentation.
• Prepare and format documents to a high standard, ensuring submissions are professional, consistent and aligned with brand guidelines.
• Maintain bid libraries and templates, keeping content current, accurate and easy to access.
• Review and quality-check submissions, checking compliance, accuracy, presentation and attention to detail before lodgement.
• Identify opportunities to improve processes, templates and ways of working to make future submissions even stronger.

You're an organised, solutions-focused professional who enjoys bringing structure to busy environments and takes pride in delivering work to a high standard.

You’ll ideally bring:

• Experience in bid coordination, tender submissions, proposal writing, marketing coordination or a similar role.
• Exceptional organisational and time-management skills, with the ability to manage multiple deadlines and competing priorities.
• Strong written communication and editing skills, with an eye for detail and a knack for making information clear and compelling.
• Advanced skills in Microsoft Office, particularly Word and PowerPoint, with confidence formatting professional documents.
• A collaborative approach and the confidence to engage with stakeholders across different teams and levels.
• Initiative, a proactive mindset and the ability to take ownership of tasks from start to finish.
• A commitment to accuracy, consistency and producing high-quality work under pressure.