Bid Coordinator

Prime Recruitment & Consulting; Melbourne; Presencial; AUD 70.000 - 90.000; Jornada completa

Descripción de la vacante

Prime Recruitment & Consulting in Melbourne is seeking a Bid Coordinator to support tendering and submissions. You will coordinate administration, ensure accurate, well-presented responses, and manage deadlines across estimators and senior stakeholders.

You will format submissions with Adobe InDesign, maintain project profiles, and help present persuasive content to win work. This role suits someone with strong writing, design sense, and proactive information gathering.

Formación

• Experience contributing to tenders or proposals.
• Strong written communication and presentation skills.
• Ability to manage multiple deadlines and priorities.
• Collaborative with stakeholders across business.

Responsabilidades

• Coordinate tender administration and submission preparation.
• Review tender requirements, returnable schedules and deadlines.
• Coordinate contributions from estimators, project teams and senior stakeholders.
• Prepare and format tender submissions using Adobe InDesign.
• Manage tender documents, revisions and online submission portals.
• Follow up outstanding information and keep the team informed of progress.
• Maintain project profiles, team CVs, capability statements and templates.
• Check content for accuracy and alignment with client requirements.
• Support marketing content and collateral showcasing the business and projects.

Conocimientos

Tender submissions

Attention to detail

Time management

Cross-functional collaboration

Herramientas

Adobe InDesign

Microsoft Office

Descripción del empleo

Bring your organisation, creativity and attention to detail to a role that helps win work.

A well regarded commercial builder is seeking a Bid Coordinator to support its tendering and submissions process. Working closely with the estimating and business development teams, you’ll help turn project information, technical content and creative ideas into professional, compelling submissions.

This opportunity would suit someone who enjoys bringing people and information together, takes pride in presentation and can keep competing deadlines on track.

The opportunity

You’ll coordinate tender administration and submission preparation, ensuring responses are accurate, well presented and delivered on time. Your responsibilities will include:

• Reviewing tender requirements, returnable schedules and submission deadlines.
• Coordinating contributions from estimators, project teams and senior stakeholders.
• Preparing and formatting tender submissions, expressions of interest and presentations using Adobe InDesign.
• Managing tender documents, revisions and online submission portals.
• Following up outstanding information and keeping the team informed of progress.
• Maintaining project profiles, team CVs, capability statements and submission templates.
• Checking content for accuracy, consistency and alignment with the client’s requirements.
• Supporting marketing content and collateral that showcases the business and its projects.

About you

You may already be working in bids or submissions, or bring relevant experience in tender administration, marketing or project support within construction, architecture, engineering or property.

We’re looking for:

• Experience contributing to tenders, submissions or proposals.
• Confidence using Adobe InDesign and Microsoft Office.
• Strong written communication, proofreading and document presentation skills.
• The organisation to manage several priorities and meet firm deadlines.
• A proactive approach to gathering information and following people up.
• An eye for design and the ability to make technical information clear and engaging.
• A collaborative manner and confidence working with people across the business.

You’ll have the opportunity to contribute directly to winning new projects, work closely with experienced construction professionals and bring your own ideas to the quality and presentation of submissions.