Bid Coordinator: Tender Submissions & InDesign

Prime Recruitment & Consulting; Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Prime Recruitment & Consulting in Melbourne is seeking a Bid Coordinator to support tendering and submissions. You will coordinate administration, ensure accurate, well-presented responses, and manage deadlines across estimators and senior stakeholders.

You will format submissions with Adobe InDesign, maintain project profiles, and help present persuasive content to win work. This role suits someone with strong writing, design sense, and proactive information gathering.

Qualifications

• Experience contributing to tenders or proposals.
• Strong written communication and presentation skills.
• Ability to manage multiple deadlines and priorities.
• Collaborative with stakeholders across business.

Responsibilities

• Coordinate tender administration and submission preparation.
• Review tender requirements, returnable schedules and deadlines.
• Coordinate contributions from estimators, project teams and senior stakeholders.
• Prepare and format tender submissions using Adobe InDesign.
• Manage tender documents, revisions and online submission portals.
• Follow up outstanding information and keep the team informed of progress.
• Maintain project profiles, team CVs, capability statements and templates.
• Check content for accuracy and alignment with client requirements.
• Support marketing content and collateral showcasing the business and projects.

Skills

Tender submissions

Attention to detail

Time management

Cross-functional collaboration

Tools

Adobe InDesign

Microsoft Office

Job description

Prime Recruitment & Consulting in Melbourne is seeking a Bid Coordinator to support tendering and submissions. You will coordinate administration, ensure accurate, well-presented responses, and manage deadlines across estimators and senior stakeholders.

You will format submissions with Adobe InDesign, maintain project profiles, and help present persuasive content to win work. This role suits someone with strong writing, design sense, and proactive information gathering.